Executive Assistant

Salary: $63,980.80 - $87,568.00 Annually

Location : Public Service Building, OR

Job Type: Regular

Job Number: 202600208

Department: County Counsel

Division: CC Administration

Opening Date: 09/21/2026

Closing Date: 9/28/2026 11:59 PM Pacific

FLSA: Non-Exempt

DESCRIPTION

About the Position

Lane County is seeking an experienced and highly professional Executive Assistant to support the County Counsel, the County's chief legal officer, and the Office of County Counsel.

This position serves as a trusted administrative partner in a fast-paced, complex legal environment and requires exceptional judgment, discretion, organization, and attention to detail. The successful candidate will be a proactive self-starter who works effectively both independently and collaboratively, manages competing priorities with ease, and communicates professionally with a wide range of internal and external partners.

The Executive Assistant provides confidential, senior-level administrative and office management support to the County Counsel and Deputy County Counsel. Responsibilities include coordinating complex calendars and meetings, preparing and processing documents and reports, maintaining confidential records, researching and analyzing information, responding to inquiries, and ensuring matters are directed to the appropriate staff or resources.

The position may also support budget and payroll processes, prepare monthly and annual reports, participate in leadership meetings, assist with departmental planning and goals, and coordinate special projects.

We are looking for someone who brings strong administrative and technical skills, adaptability, sound judgment, and the ability to anticipate needs and keep work moving in a highly confidential professional environment.

About the Division

The office of County Counsel consists of Legal Services, Risk Management, Public Records Requests, and Workers' Compensation.

Schedule:Monday - Friday; 8:00am - 5:00pm

• This is a non-represented position*

QUALIFICATIONS

Training and Experience:

• Four years of education and/or experience providing responsible clerical support; or a combination sufficient to successfully perform the essential duties of the position.

Special Requirements:

You are required to upload a cover letter AND resume. If not attached, your materials will not be considered.

• In your cover letter, please address the following questions:

1. This position requires contact with interoffice personnel, attorneys, courts, other county departments, and the general public. To what degree has your experience equipped you to handle a variety of contacts such as this in any given situation? Describe the techniques you would use to obtain required information while keeping a proper customer service approach with non-responsive parties.

2. This position is in the Office of Legal Counsel, assisting County Counsel and the Deputy County Counsel for Lane County. Please provide a brief overview of the following:

a. Describe your experience providing administrative services to an organization or individual. Be specific in your response, including the type of organization, your duties, level of responsibility, and how you prioritize multiple tasks with multiple deadlines.

b. Your experience in the creation, formatting and use of legal documents for filing in state and federal court and with administrative agencies or other experience within the legal field.

Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

CLASSIFICATION DETAILS

SUPPLEMENTAL INFORMATION

Selection Process

Equal Employment Opportunity

Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

Strategic Plan

In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.

The 2025 - 2027 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.

Careers with Lane County Offer Extraordinary Benefits

At Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane - throughout your career. Read on to learn what great benefits await you in a career with Lane County.

Introducing , Lane County's benefit advisor! ALEX is an interactive tool that will help you understand the benefits being offered, out of pocket expenses and coverage available. You will need the Collective Bargaining Unit found in your job posting and when asked for your date of hire, please put in today's date.

• The below information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group.

Collective Bargaining Units:

Admin-Pro

AFSCME

AFSCME Nurses

AFSCME Physicians

FOPPO

LCPOA

Local 626

Prosecuting Attorney's

Benefits to keep you & your family well - Physically

Health insurance coverage becomes effective the first of the month following your first 30-days as an eligible employee.

Medical/Rx/Vision - Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents. The plan options and costs per month for 2026 are outlined below:

If you enroll in the HDHP the County will contribute to your HSA:

For eligible members of unions LCPOA, 626, Admin Pro, and AFSCME Physicians $1,700 for individual coverage and $3,400 for family coverage.

For eligible members of unions AFSCME General, AFSCME Nurses, FOPPO, PAA, and non-represented employees $1,600 for individual coverage and $3,200 for family coverage. Those who complete the requirements to receive the Live Well Credit by November 30, 2026, will receive an additional contribution of $400 individual or $800 family, funded in 2027.

These amounts are prorated based on date of hire.

All eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit.

Wellness Clinic - The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more.

Dental - Lane County provides dental coverage for employees and their eligible dependents.

Employee Assistance Program (EAP) - Lane County provides this counseling and concierge service to employees and members of their immediate households.

Fitness Center Membership - Lane County provides employees with a free membership to a local fitness center.

Benefits to keep you & your family well - Financially

Retirement - Lane County pays for and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment.

Disability - Lane County provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations.

Time Management - Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.

Holidays - Lane County provides 10 paid holidays per year:

New Year's Day

Independence Day

Martin Luther King Jr's Birthday

Labor Day

Presidents' Day

Veterans' Day

Memorial Day

Thanksgiving Day

Juneteenth

Christmas Day

Life Insurance - Lane County pays for employee group term life insurance.

County-paid Training & Development to keep your career well

On-site Classes - Lane County offers a variety of on-site classes to develop employees' soft and technical skills.

Online Training - Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.

Conferences & Seminars - Lane County will consider reimbursement for employees to attend professional conferences, dependent upon budget, to encourage continuous learning and professional development.

Lane County offers these other valuable benefits

Deferred Compensation Retirement Savings - Employees may enroll in a deferred compensation program 457(b) to save for retirement.

Vision - Eligible employees may purchase supplemental vision insurance.

Supplemental Life Insurance - Employees may purchase supplemental life insurance for themselves and their dependents/spouse.

Aflac - Optional employee-paid voluntary group coverage is available through Aflac.

Group Discounts - Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.

Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern.

For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124.

01

IMPORTANT: Please ensure you have included all RELEVANT education, employment and experience in your application. To ensure compliance with Oregon Equal Pay laws, Human Resources will conduct a wage analysis based on the information you have provided in your application to determine the appropriate starting wage if you are selected.

• I acknowledge I have provided all relevant education and employment history.

02

Are you currently receiving PERS retiree benefits?

• Yes
• No

03

What is your highest level of education?

• High School diploma or equivalent to completion of twelfth grade.
• Associate's degree.
• Two-years of technical certificate or coursework.
• Bachelor's degree.
• Master's or higher degree.

04

How many years of providing responsible administrative support in a clerical/office environment do you have?

• No experience.
• At LEAST one year of experience.
• Two years of experience.
• Three years of experience.
• Four years of experience.
• Five years of experience or more.

05

I have provided a cover letter AND resume as directed in the posting AND responded to the provided questions. I understand that if these items are not attached, my materials will not be considered.

• Yes

Required Question