Executive Assistant

Join a dynamic team as an Executive Assistant where your organization, initiative, and problem-solving skills make a meaningful impact every day!
 

SALARY: $52k-$72k/yr. DOE

LOCATION: Portland, OR

SCHEDULE: Full-time, Monday-Friday | 8:00am-5:00pm




WHY YOU’LL LOVE THIS ROLE

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  Make a meaningful impact by supporting research and evaluation projects that help strengthen education, public services, and communities across the country. 
  
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  Enjoy variety and autonomy in a dynamic role that combines contracts, finance, HR, operations, proposals, facilities, and technology support—no two days are the same. 
  
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  Be part of a collaborative, close-knit team that values shared success, open communication, and the opportunity to contribute ideas while working alongside experienced professionals. 
  
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  Benefit from flexibility and stability with a full-time position, potential hybrid work arrangement, and the resources of a well-established national organization paired with the culture of a local office.
  

WHAT YOU’LL DO

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  Administer and maintain contracts throughout their lifecycle, with primary responsibility for subcontractor and consultant agreements, amendments, renewals, compliance, records management, and tracking contractual obligations.
  
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  Oversee the contract calendar to monitor renewal dates, notice periods, and other key deadlines; prepare and submit contract materials to the corporate accounting office and coordinate related financial documentation.
  
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  Support overall business operations through project budgeting, financial reporting, invoicing and expense tracking, proposal and bid support, HR administration, office staffing, facilities management, and coordination with corporate IT and property management.
  

WHAT WE’RE LOOKING FOR

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  Minimum 3 years’ experience as an executive/administrative assistant, office manager, or related position, with experience supporting office operations, contracts administration, financial management, and human resources.
  
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  Advanced proficiency in Microsoft Word and Excel, including styles, templates, section breaks, formulas, pivot tables, and mail merge; strong skills with Adobe/PDF tools for combining and editing documents and Google Workspace preferred.
  
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  Highly organized and detail-oriented professional with excellent time management, clear communication, and strong problem-solving skills; able to manage multiple priorities, meet deadlines, and adapt quickly in a fast-paced environment. 
  
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  An Associate or Bachelor’s degree in business administration, finance, accounting, or a related field is preferred; experience with federal and state contracting systems is a plus.
  

PHYSICAL REQUIREMENTS
This position primarily operates in an office environment and requires prolonged periods of sitting, working at a computer, and using standard office equipment. The role also involves occasional standing, walking, lifting or moving office materials weighing up to 20 pounds, and the ability to communicate effectively with colleagues, clients, and vendors.

 

READY TO TAKE THE NEXT STEP?




This position is offered through NW Staffing Resources.  Simply select ‘Apply Online’ at the top of the post to submit your application.  If you'd like more information about this role or others within the industries we serve, we’d love to connect. Partner with a recruiter who will advocate for your goals, provide insight into the local market, and help you find the right fit. Call or text us directly for confidential consideration at: 503-242-0611

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