Administrative Skills, Audiovisual, Calendar Management, Catering Services, Customer Support/Service, Detail Oriented, Executive Assistant Skills , Expense Reports, Leadership, Logistics, Mail Processing, Meeting Minutes, Microsoft PowerPoint, Multitasking, Organizational Skills, PCard Transaction, Reconciliation, Research Skills, Time Management, Travel Planning
We are seeking a highly organized Executive Assistant for our client in Portland, OR!
Job Title: Executive Assistant
Schedule: Full-Time5x8sDay Shift12-Week Assignment
Key Responsibilities
- Manage complex executive calendars and coordinate daily schedules and priorities
- Coordinate internal and external meetings with leadership, stakeholders, and partners
- Track commitments and keep executives informed of upcoming obligations
- Screen and manage incoming correspondence and communications
- Conduct research and prepare materials, including PowerPoint presentations and executive documents
- Provide front desk support including greeting visitors and answering main office phone lines
- Distribute incoming and outgoing mail
- Assist with planning and coordinating executive visits, events, and departmental activities
- Coordinate logistics such as scheduling, catering, and visitor itineraries
- Coordinate agendas, notices, action items, and meeting minutes for executive-led meetings
- Set up and support hybrid meetings including A/V equipment and presentation materials
- Distribute meeting materials and follow up on action items
- Arrange executive travel and related logistics
- Prepare expense reports and reconcile purchasing card transactions
- Provide backup administrative support for other senior leaders as needed
- Contribute to overall administrative operations within the executive office
Required Qualifications
Candidates must meet one of the following: - 4 years of clerical/secretarial experience, including 1 year supporting a senior executive,
- OR
- Associate degree or certificate in Office Occupations/Office Technology plus 3 years of secretarial experience,
OR- Bachelor's degree plus 2 years of secretarial experience
Additional requirements: - At least 1 year supporting senior management at the full-performance level using advanced organizational skills
- Training or coursework in office occupations/office technology may substitute for up to one year of clerical/secretarial experience
Skills & Competencies- Advanced calendar management and organizational skills
- Strong time management and ability to handle multiple priorities
- Professional communication and customer service skills
- High attention to detail and accuracy
- Ability to work in a fast-paced environment and meet deadlines
- Sound judgment and ability to handle confidential information
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