Executive Assistant

Executive Assistant

ZGF is seeking an Executive Assistant to join our Portland, OR office. The ideal candidate will provide top-level assistance to leadership within the business and support to general office operations. They should be well-organized comfortable with coordinating calendars and responding to emails on leadership's behalf. This individual should be able to draft documents and help the executive with any necessary preparations for their daily schedules.

As an Executive Assistant, you will:

• Maintain complex calendars while scheduling all business-related meetings.
• Aid executive in preparing for meetings.
• Coordinate travel arrangements and logistics.
• Respond to correspondence, incoming calls and document requests on behalf of leadership.
• Generate reports on expenses and others.
• Draft slides, meeting notes and documents for executives.

Qualifications:

• Bachelor's degree.
• 5 years of experience in similar roles.
• Proficient in Microsoft Office suite.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills.

Base Salary Range:

$74,700/yr - $87,150/yr depending on skills and experience.

Benefits:

ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs.

We know that great projects take more than a design team to become a reality. Whether you're a finance professional, project manager, or specialist in another field, your expertise helps create a healthier, more equitable built environment. Studies show that women and people from underrepresented groups are less likely to apply for jobs unless they meet every qualification. We encourage you to apply even if you don't check every box—your skills and experiences may be exactly what we need.

ZGF Architects is committed to fostering a diverse, inclusive, and welcoming workplace. As an equal opportunity employer, we celebrate the unique qualities and perspectives that each individual brings to our team. We encourage applicants of all backgrounds, experiences, and identities to apply. Regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, we are excited to consider qualified candidates.