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Administrative Jobs in Portland, OR

Executive Assistant

ZGF Architects

Portland, OR

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JOB DETAILS
SALARY
$74,700–$87,150 Per Year
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Detail Oriented, Executive Assistant Skills , Expense Reports, Finance, Follow Through, Leadership, Logistics, Meeting Minutes, Microsoft Office, Multitasking, Organizational Skills, Presentation/Verbal Skills, Project/Program Management, Time Management, Travel Planning, Travel Policy, Willing to Travel, Writing Skills
LOCATION
Portland, OR
POSTED
Today
ZGF Architects is seeking an Executive Assistant to join our Portland, OR office The ideal candidate will provide high-level administrative support to firm leadership and assist with general office operations. They should be well-organized, comfortable managing complex calendars, and capable of responding to correspondence on behalf of leadership. This individual should be able to draft documents, coordinate logistics, and help executives prepare for their daily schedules and responsibilities.

As an Executive Assistant, you will...
  • Maintain complex calendars and schedule business-related meetings.
  • Proactively increase Partner capacity by managing priorities, anticipating needs, and exercising discretion and independent judgment.
  • Assist executives in preparing for meetings.
  • Coordinate domestic and international travel arrangements in alignment with ZGF travel policy, including flights, lodging, ground transportation, and visas where applicable.
  • Respond to correspondence, incoming calls, and document requests on behalf of leadership.
  • Prepare expense reports and timesheets for Partners in a timely and accurate manner.
  • Draft presentations, meeting notes, and other documents for executives.
  • Track Partner licensing and continuing education requirements.
Qualifications
  • Bachelor's degree.
  • 5+ years of experience in a similar role.
  • Proficiency in Microsoft Office Suite.
  • Experience managing multiple priorities, administrative coordination, and logistics.
  • Strong organizational skills, attention to detail, and the ability to multitask while maintaining excellent follow-through.
  • Strong written and verbal communication skills.
Base Salary Range

$74,700 - $87,150 annually, depending on skills and experience.

Benefits

ZGF employees enjoy medical, dental, and vision coverage with a generous employer contribution; an HSA with employer contribution; a 401(k) with employer match; four weeks of PTO; 10 paid holidays per year; and paid parental and family leave programs.

Apply With
  • Cover Letter
  • Resume

We know that great projects take more than a design team to become a reality. Whether you're a finance professional, project manager, or specialist in another field, your expertise helps create a healthier, more equitable built environment. Studies show that women and people from underrepresented groups are less likely to apply for jobs unless they meet every qualification. We encourage you to apply even if you don't check every box-your skills and experiences may be exactly what we need.

ZGF Architects is committed to fostering a diverse, inclusive, and welcoming workplace. As an equal opportunity employer, we celebrate the unique qualities and perspectives that each individual brings to our team. We encourage applicants of all backgrounds, experiences, and identities to apply. Regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, we are excited to consider qualified candidates.

If you're ready to contribute to meaningful work, we invite you to submit your cover letter and resume online.

About the Company

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ZGF Architects

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