Administrative Management, Administrative Skills, Business Administration, Business Strategy, Calendar Management, Centers for Disease Control and Prevention (CDC), Community Development, Customer Relationship Management (CRM), Documentation, Ecosystems, Establish Priorities, Executive Assistant Skills , Government Administrative Support, Leadership, Maintain Compliance, Nonprofit, Operations Management, Organizational Skills, Project/Program Management, Public Administration, Real Estate, Team Building, Time Management, Willing to Travel
Join the Black Cultural Zone CDC as an Executive Assistant to the President & CEO!
Are you a highly organized, mission-driven professional who thrives at the intersection of executive operations, community impact, and strategic coordination? The Black Cultural Zone Community Development Corporation (BCZ CDC) is seeking an Executive Assistant to the President & CEO to serve as the administrative linchpin and Cabinet Secretary for our President & CEO. This is an in-person, temp-to-hire role based at BCZ's headquarters in East Oakland - designed for a sophisticated, technologically adept, and mission-aligned professional who is ready to be the right hand of a visionary executive leading a multi-entity community empowerment ecosystem.
WHAT YOU'LL DO
As the Executive Assistant to the President & CEO, you will:
- Manage the operational rhythm of the Network Council of Chiefs by scheduling cabinet meetings, distributing weekly briefings, collecting agenda items, and tracking deliverables across the Foundation, Network, MSO, and Liberated Land Trust entities
- Attend all Network Council and high-level leadership meetings alongside the President & CEO; take rigorous notes, synthesize deliverables into BCZ's project management systems, and follow up with Chiefs to hold them accountable to cross-entity deadlines
- Establish and maintain an internal triage system for incoming requests from the cabinet, ensuring issues are properly funneled before reaching the President & CEO's desk
- Architect the President & CEO's calendar using a Theme Days approach - clustering interactions by focus area to protect deep-work time and eliminate context-switching
- Monitor, prioritize, and triage the President & CEO's high-volume inbox; draft sophisticated, high-level correspondence that accurately mirrors the President & CEO's authentic voice
- Oversee execution pipelines for contracts, MOUs, land agreements, and board resolutions across the parent foundation and its subsidiaries, ensuring compliance and timely digital filing
- Serve as the primary administrative liaison for the various Boards of Directors across the network, coordinating board packets, tracking committee updates, and documenting official minutes
- Interface with institutional funders, city officials, real estate partners, and grassroots community leaders with professionalism, warmth, and executive presence
The ideal candidate:
- Holds a Bachelor's degree in Business Administration, Nonprofit Management, Public Administration, or a related field; or an equivalent combination of education and experience
- Brings 5+ years of experience directly supporting an Executive, CEO, or Executive Director in a complex, multi-entity organizational environment
- Has advanced, hands-on proficiency with ClickUp and SmartSheet (strictly required), and experience with or willingness to master Virtuous CRM and Google Workspace
- Demonstrates exceptional emotional intelligence, confidence, and "managing up" skills to keep high-level executive leaders organized and accountable
- Has a track record of anticipating operational bottlenecks and solving administrative challenges proactively before they escalate
- Is able to maintain strict confidentiality and exercise sound professional judgment in all matters related to executive operations, board governance, and organizational strategy
- Is committed to being physically present on-site, with deep alignment to BCZ's mission of centering Black culture, arts, and economic empowerment in East Oakland
- Preferred: Master's degree; experience with Virtuous CRM; experience supporting board governance processes; deep knowledge of East Oakland communities and Black cultural traditions
OUR CULTURE AND BENEFITS
At Black Cultural Zone CDC, we believe in a collaborative organizational culture guided by our C.R.E.A.T.E. values - Collaboration, Respect, Execution Speed & Excellence, Accountability, Tenacity, and Equity & Fairness. Every team member is a steward of our mission to restore, preserve, and keep place for East Oakland's current and legacy residents and business owners.
Status: Temp-to-Hire; transitioning to Full-Time, Exempt upon successful completion of introductory period
Schedule: In-Person; aligned to the President & CEO's operational calendar
Location: Primarily In-Person - BCZ Headquarters; occasional off-site travel required
Compensation: $62,400-$75,000 Salary
Culture: Join a team dedicated to the Sankofa Journey Approach - learning from the past to build a thriving, liberated future for East Oakland.
If you're ready to bring your executive support expertise, strategic mindset, and commitment to community empowerment to a team building something extraordinary, we encourage you to apply!
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