About the Position
A U.S. government agency requires a full-time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency. This position is based in Washington, DC and is contingent upon contract award.
Responsibilities
Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office; Responding to and scheduling requests for meetings, invitations, and requests to participate at special events, booking official appointments and meetings; Greeting and escorting guests at Agency Headquarters; Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses; Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader's office; Managing incoming and outgoing communications, including email, phone calls, and mail; Assisting with travel coordination and voucher processing for the office; Maintaining records and databases, including tracking projects and deadlines; Coordinating with other department and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office; Process internal ethics clearances for speakers' participation at events or widely attended gatherings; Supporting procurement and acquisition process for the office with the supervision of the Administrative Program Manager; Other administration tasks as required.
Qualifications
3-5 years' experience providing administration/procurement support in a federal environment, international organization, or financial institution. Detail-oriented, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously. Excellent verbal and written communication and grammatical skills. Candidate(s) must be able to perform with some supervision in a high-paced environment.
Preferred Qualifications
A Bachelor of Arts in Business Administration. Bilingual English/Spanish or English/Portuguese.
Work Environment Requirements
This contract does not allow for work to take place outside of agency headquarters. There will be no "telework" or "remote work." The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window.
The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather-related emergencies resulting in building closure, etc.).
No travel is anticipated as part of this contract.