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Executive Assistant

HonorVet Technologies

Providence, RI

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Construction, Documentation, Email Management/Administration, Event Management, Executive Assistant Skills , Expense Tracking, Facilities Management, File Maintenance, Filemaker Database, Google Apps, Leadership, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project/Program Coordination, Record Keeping, Time Management, Travel Planning, Writing Skills
LOCATION
Providence, RI
POSTED
Today
Position: Executive Assistant
Location: Providence, RI 02908 (Hybrid - 3 days onsite)
Duration: 5+ months of contract and possibility of extension
Shift: Monday - Friday, 8:00 AM - 4:30 PM

Job Description
The Executive Assistant supports the Planning, Design & Construction team within Facilities Management by handling advanced administrative tasks, coordinating schedules, and managing communications. This role requires strong organization, discretion, and the ability to manage multiple priorities.

Key Responsibilities
  • Manage executive calendars, schedule meetings, and coordinate day-to-day activities.
  • Prepare meeting agendas, reports, memos, and correspondence.
  • Attend meetings, take minutes, and distribute summaries.
  • Handle confidential and sensitive information with discretion.
  • Maintain files, records, and documentation.
  • Coordinate travel arrangements and expense tracking.
  • Act as a point of contact for internal and external stakeholders.
  • Manage communications via email, phone, and other channels.
  • Support project coordination, reporting, and research activities.
  • Organize meetings, events, training sessions, and workshops.
  • Prepare and edit presentations and materials.

Required Skills
  • 5+ years of administrative experience in a professional environment.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Proficiency in Google Workspace (Gmail, Calendar, Drive).
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Ability to handle confidential information.

Preferred Skills
  • Experience with FileMaker Pro.
  • Experience supporting senior executives or leadership teams.
  • Strong coordination and multitasking abilities.

Education & Experience
  • Associate's Degree or equivalent required.
  • Relevant administrative experience in corporate or institutional setting.

About the Company

H

HonorVet Technologies

 Is a leading Service Disabled Veteran Owned Small Business providing IT, Telecom and Medical Staffing.

COMPANY SIZE
50 to 99 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
401K, Employee Referral Program, Life Insurance
FOUNDED
2015
WEBSITE
http://www.honorvettech.com

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