Sign upLog in

Executive Assistant

VieMed HealthCare Staffing

Reading, PA

Apply
JOB DETAILS
SKILLS
Behavioral Health, Board Meeting, C-Level Management, Calendar Management, Communication Skills, Cross-Functional, Detail Oriented, Documentation, Editing, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, File Maintenance, HIPAA (Health Insurance Portability and Accountability Act), Hardware Virtualization, Healthcare, Interpersonal Skills, Leadership, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Multitasking, Operational Strategy, Operations Management, Organizational Skills, Presentation/Verbal Skills, Project/Program Coordination, Psychiatry and Mental Health, Servant leadership, Strategic Planning, Time Management, Travel Planning, Writing Skills
LOCATION
Reading, PA
POSTED
1 day ago
Position Summary

Vital Healthcare Solutions is seeking a highly professional, organized, and proactive Executive Assistant to the CEO. This individual will play a critical role in supporting the CEO by managing administrative operations, coordinating high-level communications,and preparing board-level materials. The ideal candidate will be a trusted partner with strong interpersonal skills, sound judgment, and the ability to handle sensitive information with discretion.

Key Responsibilities
  • Executive Support
    • Manage CEO's calendar, including scheduling internal/external meetings, appointments, and travel arrangements
    • Screen and prioritize communications, including emails, phone calls, and requests for meetings
    • Serve as liaison between the CEO and internal/external stakeholders
    • Track action items and follow up on delegated tasks to ensure completion
  • Board and Presentation Preparation
    • Develop and coordinate materials for board meetings, including creating and editing professional-quality PowerPoint slide decks
    • Maintain a calendar of board and leadership team deliverables, deadlines, and meeting logistics
    • Attend select meetings to take notes, prepare minutes, and track follow-up items
  • Project Coordination
    • Support the execution of key CEO-led initiatives by tracking timelines, coordinating cross-functional collaboration, and supporting documentation needs
    • Assist with confidential HR, operational, and strategic initiatives as needed
  • Administrative Operations
    • Organize and maintain electronic files and records
    • Prepare expense reports and manage reimbursements in a timely and accurate manner
    • Maintain confidentiality of proprietary and sensitive information
    • Draft professional correspondence, memos, and reports on behalf of the CEO
Required Qualifications
  • Bachelor's degree preferred or equivalent experience supporting C-level executives
  • Minimum 5 years of experience in an executive assistant or senior administrative role, preferably in healthcare, behavioral health, or a fast-paced professional setting
  • Advanced proficiency in Microsoft Office Suite, particularly Excel, Outlook, and PowerPoint
  • Excellent written and verbal communication skills
  • Proven ability to work independently and manage multiple priorities in a dynamic environment
  • Strong attention to detail, time management, and organizational skills
  • Demonstrated ability to handle sensitive and confidential information with discretion
  • Professional demeanor with a servant-leader mindset and positive attitude
Preferred Skills
  • Familiarity with board governance and materials
  • Experience supporting executives in a healthcare or mental health environment
  • Understanding of HIPAA compliance and confidentiality practices
  • Comfort with virtual platforms such as Zoom, Teams, and SharePoint
Core Competencies
  • Organization & Execution: Able to manage complex calendars, competing priorities, and time-sensitive deliverables with precision.
  • Interpersonal Skills: Builds strong relationships across all levels of the organization.
  • Judgment & Discretion: Exercises sound judgment and maintains confidentiality in handling sensitive issues.
  • Adaptability: Thrives in a fast-paced environment and adapts to changing priorities.

About the Company

V

VieMed HealthCare Staffing

Resume Resources

Free Resume TemplatesFree Resume Builder