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Executive Assistant - Real Estate Group (Law Firm Experince)

SourcePro Search

New York

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JOB DETAILS
SALARY
$95,000–$110,000 Per Year
SKILLS
Administrative Skills, Attorney, Calendar Management, Commercial Real Estate, Customer Support/Service, Detail Oriented, Establish Priorities, Executive Assistant Skills , Legal, Legal Support Skills, LexisNexis, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizational Skills, Plan Meetings, Proofreading, Real Estate, Reimbursement, Team Player, Teleconferencing, Time Management, Travel Planning, Videoconferencing, Writing Skills
LOCATION
New York
POSTED
30+ days ago

Executive Assistant - Real Estate Group

Location:

Secretarial & Support Services, New York Office

Salary:

$95,000 - $110,000; Non-Exempt

Hours:

Monday-Friday, rotating between 10:00 AM - 6:00 PM and 9:30 AM - 5:30 PM. The first 3 months will be in-person 5 days a week, then 4 days in the office, subject to change based on business needs.

What You'll Do:

  • Legal Support:
    • Support attorneys in all aspects from new matter opening to conclusion.
    • Assist with the preparation of court filings and real estate closing binders.
    • Edit and proofread pleadings, briefs, and transactional documents.
    • Prepare Table of Contents and Table of Authorities.
  • Client and Meeting Coordination:
    • Coordinate client meetings, teleconference, and video conference calls.
    • Maintain attorney calendars and contacts.
    • Coordinate attorney travel arrangements.
  • Administrative Tasks:
    • Run conflict checks and prepare new matter forms.
    • Draft general correspondence and prepare engagement letters.
    • Enter attorney daily time entries and process expense reimbursements.
    • Review and finalize client bills.

What You'll Bring:

  • Experience:
    • Minimum of 5-7 years of legal secretarial experience in a litigation firm, with commercial real estate experience a plus.
  • Skills:
    • Proficiency in Microsoft Office Suite: Word, Outlook, Excel, and PowerPoint.
    • Proficient in using Word styles, Kofax, Best Authority, and InTapp.
    • Knowledge of Westlaw/Lexis/Bloomberg Law is a plus (training will be provided).
    • Strong organizational and technical skills.
    • Excellent attention to detail.
    • Ability to professionally interact with attorneys and staff.
    • Ability to work independently and as part of a team.
    • Strong work ethic with a positive, solution-oriented attitude.
    • Ability to manage and prioritize competing assignments and meet deadlines.
    • Flexibility to adjust schedule and work overtime on short notice.

Benefits:

  • Competitive salary and comprehensive benefits package.

About the Company

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