Sign upLog in

Executive Assistant / Real Estate

Shopoff Realty Investments

Irvine, California

Apply
JOB DETAILS
SKILLS
Administrative Skills, Adobe Product Family, Asset Management, Calendar Management, Communication Skills, Construction, Consulting, Contract Management, Cross-Functional, Detail Oriented, Documentation, Due Diligence, Environmental Impact, Event Management, Executive Assistant Skills , Google Earth, Insurance, Leadership, Logistics, Maintain Compliance, Marketing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Process Management, Project Tracking, Project/Program Coordination, Real Estate, Real Estate Development, Residential Real Estate, Time Management, Training Tools, Writing Skills
LOCATION
Irvine, California
POSTED
1 day ago
Executive Assistant / Real Estate
Irvine, CA | Full-Time | Competitive Salary + Bonus
About Us
Shopoff Realty Investments (SRI) is a well-established real estate investment firm with over 30 years of experience delivering value across acquisitions, entitlement, development, and asset management. We are known for our integrity, disciplined approach, and ability to execute complex projects across commercial, multifamily, and residential real estate.
The Opportunity
We are seeking a highly organized, proactive, and detail-oriented professional to support our Senior Vice President of Real Estate Development/Asset Management and the broader Real Estate team.
This is more than a traditional administrative role—this position offers exposure to real estate development projects, investment activities, and cross-functional operations, making it ideal for someone who thrives in a fast-paced, high-impact environment and wants to grow within the real estate industry.
Key Responsibilities
Real Estate & Project Support
  • Coordinate development and asset management projects, including tracking timelines and deliverables
  • Support due diligence processes, including consultant coordination and documentation
  • Assist with contract administration for vendors (tracking, compliance, payments, insurance)
  • Prepare and distribute recurring reports for internal stakeholders
  • Support development of investment committee materials (agendas, memos, presentations)
  • Assist with project-related operational needs, including site coordination
Executive Support
  • Manage complex calendars, meetings, travel, and expenses for senior leadership
  • Prepare correspondence, reports, and meeting materials
  • Coordinate internal meetings, including agendas and logistics
  • Serve as a key point of contact for the Real Estate team
Department Operations
  • Coordinate events, sponsorships, and marketing-related activities
  • Track department memberships, subscriptions, and renewals
  • Support compliance-related processes, including coordination with external partners
  • Assist with special projects, initiatives, and team operations
What We’re Looking For
Experience
  • 3+ years of experience in administrative support, project coordination, or real estate/development environments
  • Experience supporting senior leaders or executive teams preferred
  • Exposure to real estate development, construction, or asset management
Skills & Competencies
  • Exceptional organizational and time management skills
  • Strong written and verbal communication abilities
  • Ability to manage multiple priorities in a fast-paced environment
  • High level of professionalism, discretion, and attention to detail
  • Proactive mindset with strong problem-solving skills
Technical Skills
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience with Adobe, Google Earth, or similar tools is a plus
Education
  • Associate’s degree required; Bachelor’s degree preferred
 
Still Undecided?
Shopoff is a great place to work. Here are some of the reasons that our employees vote for us as a Top Workplace:
  • Voted 2025, 2023, & 2022 Best Places to Work by the Orange County Business Journal and Best Companies Group.
  • Exceptional company culture that encourages innovation and empowers all team members to act as leaders by providing the opportunities, training, and tools critical to achieving a successful and meaningful career.
  • Industry-leading compensation and benefits package including Gold and Platinum Medical Plan options, flexible spending accounts for medical and dependent care reimbursement, 401(k) with company match and company provided life insurance.
  • A world-class work environment with potential for long-term growth and advancement in the industry, paid professional memberships and professional activities (conferences and workshops) and a tuition and certification reimbursement program.
  • Paid holidays and generous vacation time; summer hours from June - August (office closes at 3 p.m. each Friday with full pay for the day).
 
Shopoff Realty Investments (SRI) is a real estate investment firm specializing in offering qualified clients diversified investment opportunities that can be used to create a customized portfolio consistent with their unique financial profiles and goals. For three decades, SRI has built an industry leading reputation for integrity, diligence, and vision. SRI creates value for its investors utilizing its expertise in all facets of real estate including acquisition, entitlement and development of commercial, multi-family and residential properties.
 
EEO Statement
Our company is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, genetic information, citizenship status, national origin, pregnancy, veteran status and or any other legally protected characteristics. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at hr@shopoff.com or via telephone at +1 949-417-1396.

About the Company

S

Shopoff Realty Investments

Resume Resources

Free Resume TemplatesFree Resume Builder