Executive Assistant

Job Description

Insight Global is seeking an Executive Assistant for a direct hire opportunity in the Northern Virginia area. This resource will serve as the strategic partner to the Senior Vice President. You will be providing executive level administrative, logistical, and project management support to ensure the SVP is aligned and prepared for each day. You will architect and manage the executives calendar with Microsoft Outlook.

This role is primarily focused on enabling the effectiveness of the SVP of People, while also supporting alignment and coordination across functional areas led by senior leaders who oversee their own teams and operational support. The Executive Assistant ensures priorities are connected, leadership efforts are streamlined, and initiatives move forward with clarity and consistency.

The ideal candidate exercises sound judgment, maintains strict confidentiality, and operates with a high level of professionalism in a fast-paced, mission-driven environment.

Communications, Correspondence & Information Flow

• Manage high-volume email and message flow; draft, edit, and prepare communications on behalf of the executive.

• Summarize complex information into concise briefs and decision-ready materials.

• Serve as a filter and amplifier-elevating what matters and removing noise.

• Support messaging consistency across internal and external audiences.

Relationship & Stakeholder Management

• Manage key relationships-including staff, Board members, partners, and external collaborators-ensuring timely, professional interactions.

• Maintain stakeholder maps, follow-up lists, and engagement rhythms for high-priority relationships.

• Handle sensitive information with discretion, diplomacy, and impeccable judgment.

Operational & Administrative Excellence

• Coordinate complex domestic and international travel itineraries, logistics, and expense reconciliations.

• Oversee document management, digital organization, and system efficiency for the Executive Office.

• Manage special events, or key leadership gatherings as needed.

• Continuously assess and improve systems for workflow, communication, and organization.

Culture, Trust, and Leadership Support

• Maintain a high degree of confidentiality, integrity, humility, and emotional intelligence.

• Partner with the executive to reinforce a culture of clarity, respect, accountability, and well-being.

• Demonstrate "daring leadership" behaviors-curiosity, grounded confidence, courage, and empathy.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

3-5 years of experience as an Executive Assistant

Experience supporting HR, People and Culture or organizational leadership teams

Experience supporting c-suite level (CEO, COO, CHRO, president, etc)

Microsoft Suite, Outlook, Excel, PowerPoint, etc

Familiarity with Zoom

High level of attention to detail and proven record of managing a C-Suites calendar

High emotional intelligence with ability to read situations and determine accurate solutions

Operate day to day with minimal instruction Non-profit experience

• Experience in mission-driven, nonprofit, or membership-driven organizations.

• Background in project management, operations, communications, or executive office operations.

• Familiarity with board governance structures and stakeholder engagement.

• Experience supporting multiple executives or a complex executive office environment.

• Familiar with HRIS systems