Executive Assistant

Executive Assistant

Addison Group is actively seeking an Executive Assistant for our client, a respected organization. This contract opportunity is ideal for a proactive, tech-savvy professional with strong leadership skills and a background supporting senior executives and board-level operations.

About the Role

As the Executive Assistant, you will act as a key partner to the CEO and executive team, managing daily office functions and high-level administrative tasks. This includes leading the front desk team, coordinating board and leadership meetings, and overseeing internal communications and document compliance.

Key Responsibilities

• Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements
• Manage complex scheduling across multiple time zones and anticipate conflicts or changes
• Prepare and edit correspondence, presentations, reports, and meeting materials
• Serve as a key point of contact between executives and internal/external stakeholders
• Coordinate meetings, including agenda preparation, note-taking, and follow-up on action items
• Handle confidential and sensitive information with professionalism and discretion
• Assist with expense reports, invoicing, and document management
• Support special projects, research requests, and ad hoc administrative needs
• Maintain organized digital and physical filing systems
• Help streamline administrative processes and improve efficiency where possible

Qualifications

• Bachelor's Degree required
• 4-5 years of experience supporting C-Suite executives
• Proven leadership/supervisory experience (direct reports include administrative and front desk staff).
• Expertise in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, Teams); SharePoint or ADP experience is a plus.
• Exceptional written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment with professionalism and discretion.
• Strong interpersonal skills and high emotional intelligence.

Additional Details

• Work Hours: Monday–Friday | 8:30AM - 5:30PM
• Reports To: CEO and works closely with Senior VP of Development

Perks:

• Opportunity to gain experience in a dynamic environment.
• Work in a collaborative, professional setting.
• Benefit Information: Vision, Dental, Medical, 401(k)

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.