Executive Assistant, Ring and Blink CS

We are seeking a proactive and highly organized Executive Assistant I to join our team at LAX 32. This role will provide comprehensive administrative support to a minimum of two Directors, with the opportunity to expand support coverage as the team grows. In addition to traditional EA responsibilities, this role offers a unique opportunity to partner directly with senior EAs and executives in Hawthorne to design, build, and implement AI-powered systems that will scale Executive Assistant operations across the organization.

Key job responsibilities

Administrative Excellence

Manage complex, global calendars and scheduling across multiple principals with diplomacy and discretion

Coordinate meetings across different time zones and proactively manage executive availability and conflicts

Create detailed agendas and coordinate participants for meetings, strategic reviews, and business cadences

Submit expense reports and manage financial administrative tasks in a timely and accurate manner

Exercise sound judgment to prioritize competing demands with minimal direction

Travel & Event Management

Schedule comprehensive travel arrangements including air, hotel, and ground transportation for domestic and international travel

Create detailed travel itineraries and proactively anticipate logistical needs

Coordinate with in-house travel agents and manage complex, multi-leg travel processes

Organize and execute team activities, staff meetings, global meetings, and off-site events

Coordinate logistics for cross-site engagements between LAX 32 and Hawthorne

Communication & Collaboration

Act as a seamless extension of the executive team, representing principals with professionalism and poise

Coordinate closely with other Executive Assistants within the Amazon and Ring EA community

Build positive working relationships across Ring, RBKS, and broader Amazon organizations

Handle confidential information with the highest level of integrity and discretion

Strategic Support

Function independently without constant oversight, completing complex tasks quickly with minimal guidance

Design and improve administrative processes to drive efficiency and scalability

Support strategic initiatives and special projects as needed across the director-level portfolio

AI & Scalability Innovation

Partner with the EA team to identify, develop, and deploy AI tools and automation workflows that enhance EA efficiency and coverage

Contribute to the development of scalable EA frameworks, including AI-driven calendaring, document preparation, and communications support

Help prototype and implement systems that extend EA-level support to teams without dedicated administrative headcount

Stay current on emerging AI tools and generative AI applications relevant to executive support operations

A day in the life

On a day-to-day basic, the Executive Assistant will maintain the Senior leader calendar, keeping it organized for weeks in advance. This involves maintaining strong working relationships with the leader, partner EAs, and members of the business. Additionally, the Executive Assistant will partner with other EA team members on team events, space administration, and building a proactive outlook for upcoming meetings.