Executive Assistant

About the Role

We are seeking a highly organized, proactive, and dependable Executive Assistant to support a fast-paced entrepreneur and business owner in St. George, Utah. This role requires a high level of discretion, professionalism, attention to detail, and the ability to manage multiple priorities at once.

This is a hybrid position, meaning some tasks may be completed remotely, however regular in-person availability in St. George is required for meetings, errands, scheduling support, organization, and business-related needs. Initially will start as a part-time position with a future transition to full-time.

The ideal candidate is highly responsive, tech-savvy, detail-oriented, resourceful, and thrives in a dynamic environment where priorities can shift quickly.

What You’ll Do

Executive & Administrative Support

• Manage calendars, appointments, scheduling, and coordination
• Monitor and respond to emails, texts, and communications
• Organize tasks, priorities, deadlines, and follow-through
• Coordinate meetings and appointments
• Assist with travel planning, reservations, and logistics
• Maintain organization of files, systems, and workflows
• Track projects and ensure completion of action items

Operations & Personal Assistance

• Assist with business and personal administrative tasks
• Run local errands and handle occasional in-person needs
• Coordinate vendors, appointments, and service providers
• Help improve systems, organization, and efficiencies
• Maintain confidentiality with sensitive information and communications

Communication & Project Coordination

• Provide proactive updates on tasks and projects
• Identify bottlenecks, delays, or missed items before they become problems
• Maintain weekly status reporting on completed and pending tasks
• Communicate professionally with clients, vendors, and partners when needed

What We’re Looking For

Required Qualifications:

• Must be located in or near St. George, Utah
• Reliable transportation and ability to meet in person as needed
• Strong organizational and time-management skills
• Excellent communication skills (written and verbal)
• Ability to manage confidential and sensitive information
• Tech-savvy and comfortable learning software platforms
• Strong attention to detail and follow-through
• Self-starter with a proactive mindset
• Highly dependable and responsive

Preferred Experience

• Experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role
• Calendar management and scheduling experience
• Familiarity with productivity tools, Google Workspace, Microsoft Office, CRMs, project management tools, and communication platforms
• Experience supporting business owners or executives is a plus

Work Environment

This is a hybrid role:

• Some work may be completed remotely
• In-person availability in St. George is required
• Flexible scheduling available based on workload and responsibilities
• Some urgent matters may require responsiveness during business hours

Ideal Candidate Traits

You may be a great fit if you:
Love organization and bringing order to chaos
Are proactive and don’t wait to be told what to do
Follow through on details and deadlines
Are trustworthy and professional with confidential information
Enjoy helping high-performing people stay organized and efficient
Can adapt quickly in a fast-moving environment

Important Note

This position requires handling confidential business and personal information. The selected candidate will be required to sign a Non-Disclosure Agreement (NDA) and maintain strict confidentiality standards.

To Apply

Please submit:

• Your resume
• A brief introduction about yourself
• Why you believe you would be a strong fit for this role
• Your availability and desired weekly hours