Executive Assistant

Executive Assistant to the General Manager Principle BMW of San Antonio Who You Are Principle BMW of San Antonio is looking for an organized, professional, and proactive Executive Assistant to the General Manager. You thrive in a fast-paced environment, excel at managing priorities, and are passionate about supporting leadership teams in driving operational excellence. With strong attention to detail and exceptional communication skills, you act as a trusted partner who ensures the GM's office runs smoothly while delivering the highest level of professionalism to our associates, customers, and business partners. Why work at Principle BMW of San Antonio Prestige of the BMW Brand Working with BMW means being part of a globally recognized luxury automotive brand known for innovation, performance, and excellence. Associates take pride in representing a name that customers respect and aspire to own. Principle Automotive's Associate-First Culture At Principle BMW of San Antonio, you're more than just an associate--you're part of a mission-driven team that Lives to Provide Exceptional Care. Associates are supported with career growth, professional development, and a values-driven workplace where respect and integrity come first. Team Environment & Family Atmosphere BMW of San Antonio fosters a supportive, collaborative work environment. Associates describe the culture as energetic, fun, and family-like--making it a place where people enjoy coming to work every day. What You'll Do (Essential Responsibilities) As the Executive Assistant to the General Manager, you will play a key role in ensuring smooth day-to-day operations of the GM's office and providing support for business priorities. Responsibilities include: Manage executive calendars, including scheduling appointments, meetings, and travel arrangements. Coordinate and prioritize incoming requests and communications, including emails, phone calls, and mail. Prepare and edit correspondence, reports, presentations, and other documents on behalf of the GM. Conduct research and gather information to support decision-making and project management. Attend meetings, take minutes, and follow up on action items to ensure timely completion. Assist with event planning and coordination for company meetings, conferences, and special events. Manage expense reports and reimbursements for the GM, ensuring accuracy and compliance with policies. Handle ad-hoc administrative tasks and special projects as assigned. Manage the reception team, including scheduling, ensuring coverage, and providing oversight to maintain a professional front desk experience. Serve as a liaison between the dealership and the Principle Automotive Home Office, ensuring smooth comunication and alignment with company initiatives. Follow all policies and procedures in accordance with BMW, Principle Autmotive, and the Associate Handbook. Complete all required training by BMW and Principle Automotive by the assigned deadlines. What You Bring (Qualifications) Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role. Strong organizational, time-management, and multitasking skills. Excellent written and verbal communication abilities. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related tools. Professional demeanor and appearance. Ability to handle sensitive and confidential information with discretion. Experience in the automotive industry is a plus, but not required.