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Executive Assistant

Aetherflux

San Carlos, CA

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JOB DETAILS
SALARY
$140,000–$200,000 Per Year
SKILLS
Aerospace and Defense, Board Meeting, Calendar Management, Category Development, Communication Skills, Compensation and Benefits, Cross-Functional, Dental Insurance, Detail Oriented, Executive Assistant Skills , Expense Management, Financial Operations, Follow Through, Google Apps, Government, IR (Infrared), Leadership, Legal, Legal Documents, Logistics, Organizational Skills, Plan Meetings, Regulations, Schedule Development, Startup, Team Lead/Manager, Time Management, Travel Planning, United States Citizen, Vision Plan
LOCATION
San Carlos, CA
POSTED
3 days ago
Executive Assistant

Cowboy Space Corp. is building the infrastructure to power and connect the orbital economy. Our satellites operate in Low Earth Orbit to collect sunlight and enable a new class of capabilities-from powering on-orbit compute, to transmitting energy via infrared lasers (space-to-earth and space-to-space), powering on-orbit compute to delivering secure, high-bandwidth optical data. By rethinking how energy and data are generated and distributed in space, we're unlocking entirely new ways to operate both in orbit and on Earth.

Founded in 2024 by Baiju Bhatt (co-founder of Robinhood), Cowboy Space Corp. is backed by leading investors and built by a team from top aerospace and defense organizations. We're moving quickly to solve complex technical challenges and build a new category of space infrastructure.

About the Role:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief Operating and Chief Legal Officer. This person will play a critical role in keeping legal operations running smoothly by managing scheduling, communications, coordination, and administrative priorities across a wide range of internal and external stakeholders.

The ideal candidate is calm under pressure, highly discreet, exceptionally organized, and excited to operate in a fast-moving startup environment.

Responsibilities:
  • Manage complex calendar scheduling and meeting coordination
  • Coordinate internal and external communications on behalf of the Chief Operating and Chief Legal Officer.
  • Organize legal documents, contracts, and confidential materials
  • Track action items, deadlines, and follow-ups across legal initiatives
  • Assist with travel coordination, expense management, and logistics
  • Support preparation for board meetings, leadership reviews, and legal discussions
  • Partner cross-functionally with recruiting, finance, operations, and leadership teams
  • Help drive operational efficiency across the legal organization
Basic Qualifications:
  • 3+ years of Executive Assistant or administrative support experience
  • Experience supporting senior executives or legal leadership preferred
  • Strong organizational and communication skills
  • Ability to handle sensitive and confidential information with discretion
  • Excellent attention to detail and follow-through
  • Comfortable operating in fast-paced, ambiguous environments
  • Proficiency with Google Workspace, calendar management, and collaboration tools
Compensation and Benefits

The salary range for this position is $140,000 - $200,000 annually. The actual base salary offered will depend on factors such as job-related skills, experience, qualifications, and internal equity.
  • Equity in Cowboy Space Corp.
  • Employees and their eligible dependents may enroll in medical, dental, and vision insurance
  • 401(k) retirement savings plan
  • Paid time off
  • 10 paid holidays per calendar year
  • Paid parental leave
  • Relocation assistance if applicable
  • Daily lunch in the office and a fully stocked kitchen with beverages and snacks


ITAR Requirements

Export Control Requirement: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), applicants must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about ITAR here.

Disclaimer

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at Cowboy Space Corp.'s discretion.

Cowboy Space Corp. is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. Cowboy Space Corp. is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions relating to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.

About the Company

A

Aetherflux

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