Executive Assistant

Executive Assistant

Location: Mission Valley Area, San Diego, CA (92108)

Schedule: Monday-Friday, 8:00 AM-5:00 PM (Fridays currently remote)

Pay Range: $35-$55/hour DOE

A well-established San Diego organization is seeking an experienced Executive Assistant to support a senior leader and commercial business team. This is an excellent opportunity for a polished administrative professional who thrives in a fast-paced environment, enjoys staying several steps ahead, and takes ownership of high-level executive support responsibilities.

This role is ideal for someone who can confidently manage complex calendars, coordinate competing priorities, and serve as a trusted partner to leadership while maintaining a strong attention to detail.

What You'll Be Doing

• Manage a high-volume executive calendar, including scheduling, prioritization, and meeting coordination
• Anticipate scheduling conflicts and proactively recommend solutions
• Provide inbox management and administrative support for senior leadership
• Coordinate meetings, prepare materials, and assist with meeting logistics
• Process and code expenses and receipts
• Support department projects and team initiatives
• Assist with event coordination, team functions, and leadership meetings
• Create and update presentations, reports, and business documents
• Partner with leadership to ensure priorities and deadlines remain on track

What We're Looking For

• Previous Executive Assistant, Senior Administrative Assistant, or high-level administrative support experience
• Strong experience managing complex executive calendars
• Advanced organizational and prioritization skills
• Ability to work independently and make sound decisions with minimal direction
• Strong Microsoft Outlook and Microsoft Office skills
• Professional communication and relationship-building abilities
• Ability to handle confidential information with discretion
• Experience supporting leadership teams in a corporate environment preferred

Why This Opportunity Stands Out

• Support a respected leadership team within a stable and growing organization
• Opportunity to make an immediate impact in a highly visible role
• Hybrid work schedule with Fridays currently remote
• Collaborative, professional culture that values initiative and accountability
• Competitive compensation with flexibility based on experience

Pay Details: $35.00 to $55.00 per hour

Search managed by: Nicolette Suskauer

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.