Administrative Skills, Board Meeting, Business Support, Calendar Management, Catering Services, Communication Skills, Customer Experience, Customer Support/Service, Detail Oriented, Equal Employment Opportunity (EEO), Executive Assistant Skills , Expense Reports, Futures, Genetics, High School Diploma, Interpersonal Skills, Leadership, Legal, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Printing, Product Development, Productivity Management, Professional Services, Sales Presentation, Schedule Development, Team Player, Telephone Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills
Role: Executive Assistant
Job Type: Full-time
Pay: Salary
Location: Sandy, UT
Description
We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide exceptional administrative and operational support to our CEO, while also assisting the executive leadership team as capacity allows. This role is ideal for someone who thrives in a fast-paced, high-growth environment, anticipates needs before they arise, and enjoys being a trusted partner to senior leaders.
The successful candidate is detail-oriented, adaptable, and possesses outstanding communication and interpersonal skills. They will play a critical role in helping the executive team stay organized, focused, and operating at peak efficiency by managing schedules, coordinating meetings and travel, handling confidential information with discretion, and supporting key business initiatives.
This is an opportunity to make a meaningful impact at a growing company where your work will directly support the leadership team and contribute to the continued success of the organization.
What You'll Be Doing:
- Increase stakeholders' productivity (screening calls, interacting with vendors and clients, and email correspondence);
- Provide scheduling support (appointment, heavy calendar and meeting management);
- Complete administrative processes (expense reports);
- Prepare domestic and international travel logistics (itineraries, visas, etc.);
- Coordinate internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.);
- Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials);
- Address problems and troubleshoot with internal and external stakeholders;
- Handle special projects with demanding deadlines;
- Front desk reception back-up (answering phones, greeting visitors, handling deliveries);
- Coordinate company wide and division specific events ( ex. summer gathering, SKO, Advisory boards, Board meetings)
What You Bring:
- High school diploma required; post-secondary education or Associate's/Bachelor's degree preferred;
- At least 5 years of relevant work experience as an Administrative Assistant, preferably in a professional services environment;
- Computer fluency with Google G-Suite, MSOffice (Word, PowerPoint, Excel and Outlook), Click Up and Hub Spot desirable;
- Experience with heavy calendar management for multiple stakeholders;
- Strong oral and written communication skills;
- Professional appearance and demeanor with ability to exercise good judgment and discretion;
- Attention to detail, dependability/punctuality;
- Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines;
- Experience working both independently and with a team in a demanding environment;
- Sense of humor appreciated.
Why 401GO?
At 401GO, we're not just changing retirement-we're reinventing it. As a fast-growing fintech At 401GO, we're not just changing retirement-we're reinventing it. As a fast-growing fintech startup, we've built one of the world's most advanced, fully automated retirement platforms, making it easier for hardworking Americans to save for the future.
We're a company where innovation moves quickly, great ideas are encouraged, and every team member has the opportunity to make a meaningful impact. You'll work alongside talented, collaborative people who are passionate about building exceptional products and delivering outstanding experiences for our customers.
We believe that investing in our employees is just as important as helping our clients invest in their futures. That's why we offer competitive compensation, comprehensive benefits, opportunities for professional growth, and a culture built on teamwork, ownership, and continuous improvement.
If you're looking for a place where your contributions matter, your career can grow, and you'll help shape the future of retirement, we'd love to meet you.
What We Offer
- A standout 401(k) plan (naturally!).
- Generous stock options-share in our growth and success.
- Flexible work environment-choose where you're most productive.
- Excellent benefits, including medical, dental, and vision.
- Flexible hours-because great work doesn't always happen 9-5.
- Plenty of PTO-we value work-life balance.
- A fully stocked kitchen when you're in the office.
We are proud to be an Equal Opportunity Employer. We support a working environment that provides qualified employees and applicants with equal employment opportunity on a non-discriminatory basis without regard to race, color, creed, age, religion, gender (including pregnancy, gender identification and/or gender nonconformity) sexual orientation, marital status, national origin, ancestry, ethnicity, genetic information, physical or mental disability, citizenship, past, current or prospective service in the uniformed services or any other basis prohibited by federal, state, or local law.