“Every person deserves compassion, dignity, and the safety of a place to call home.”
Homelessness is the largest social and public health crisis in California. Illumination Foundation (IF) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children's and family programs. IF currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.
Role
The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.
The Executive Assistant plays a critical role in supporting executive leadership, coordinating Board and committee activities, managing communications, and ensuring the efficient operation of the CEO’s office.
The salary range offered is between $70,000 - $80,000, depending on experience. Schedule: Monday - Friday, 8:00AM - 4:30PM, with occasional evenings and weekends.
Responsibilities
Executive Support
Manage and prioritize the CEO’s calendar, scheduling internal and external meetings, travel, and events.
Coordinate and prepare materials for meetings, presentations, speaking engagements, and strategic initiatives.
Draft, edit, and manage correspondence, reports, presentations, and communications on behalf of the CEO.
Serve as a trusted partner to the CEO by anticipating needs, tracking priorities, and ensuring timely follow-up on action items.
Handle confidential and sensitive information with the highest level of discretion and professionalism.
Board of Directors & Committee Coordination
Record and maintain accurate meeting minutes and governance-related documentation.
Track follow-up items, deadlines, and meeting action items.
Assist with event coordination, donor meetings, leadership retreats, and executive functions.
Maintain organized electronic and physical filing systems.
Manage expense reports, invoices, contracts, and other administrative processes.
Expectations
We uphold the values of Community, Action, Respect, and empowerment in all aspects of our work.
Community
We lead with the vision of a strengthened and compassionate community for all. By embodying collective care, we serve as an example of what is possible when we come together.
Action
Our “whatever it takes” mindset drives us forward. We take initiative, step in where others have stepped out, and create solutions when none exist.
Respect
We deeply value the dignity and uniqueness of every individual we serve. We honor their stories, their journeys, and their right to be seen and heard.
Empowerment
We heal—always. Our work enables clients to grow stronger in health, confidence, and belief in their potential as they move forward on their life journey.
Preferred Experience/Minimum Qualifications
Bachelor’s degree preferred or equivalent experience.
Minimum 5+ years of executive administrative support experience, preferably supporting a CEO or executive leadership team.
Experience in nonprofit, healthcare, social services, or mission-driven organizations preferred.
Exceptional written and verbal communication skills.
Strong organizational and project management abilities with keen attention to detail.
Ability to work independently, exercise sound judgment, and maintain confidentiality.
Benefits
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