Executive Assistant

Cottage Health seeks a temporary Executive Assistant for the Nursing Administration department responsible for providing independent administrative support and develop workflow process and systems for a department and/or Vice President with minimal supervision and direction. Responsibilities include:

• Communication: Prepares routine correspondence (letters, memoranda, reports, minutes, etc.) and edits to assure grammatical accuracy and professional presentation. Responds on behalf of Vice President as directed.
• Sends out agendas prior to meeting, takes minutes, transcribes the information and distributes the minutes.
• Coordinates meetings, travel arrangements and other duties or projects as needed for members of the department and other duties or projects as needed.
• Performs administrative and executive support to the Vice President, including answering telephones, processing all incoming and outgoing mail, managing calendar, coordinating meetings, arranging travel, filing, faxing and copying, etc.
• Coordinates gathering of input, documents, etc. from single sources for reports and presentations.
• Serves as liaison for the department/work unit.

This is not an exhaustive statement of duties, responsibilities, or requirements. Employees will be required to perform any job, with related instruction given by their supervisor, subject to reasonable accommodation.

All job qualifications listed indicate the minimum level necessary to perform this job proficiently.

LEVEL OF EDUCATION

Preferred: AA Degree

TECHNICAL REQUIREMENTS

Required: Minimum 60 wpm keyboarding/typing speed Advanced Microsoft Word, Excel, PowerPoint and Outlook skills