Executive Assistant

Jobot

Santa Monica, CA

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JOB DETAILS

SALARY

$70,000–$100,000 Per Year

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Customer Support/Service, Data Collection, Detail Oriented, Event Management, Executive Assistant Skills , Executive Recruiting, Interpersonal Skills, Leadership, Legal, Microsoft Office, Multitasking, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Productivity Management, Project/Program Coordination, Project/Program Management, Reporting Skills, Research Skills, Startup, Travel Planning, Writing Skills

LOCATION

Santa Monica, CA

POSTED

Today

URGENT Executive Assistant role!

This Jobot Job is hosted by: Audrey Block
Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.
Salary: $70,000 - $100,000 per year

A bit about us:

We are a legal tech company based in LA. We are urgently hiring an Executive Assistant to support our CEO. Please apply if you fit most of the criteria!

Why join us?

Competitive compensation
Benefits
Gym membership
Extremely impressive team
Tons of opportunity for growth

Job Details

Job Details:
We are seeking an experienced Executive Assistant to support our CEO in the fast-paced and ever-evolving Legal Tech industry. This role is perfect for someone who thrives in a startup environment, has a knack for organization, and can handle confidential information with utmost professionalism. The successful candidate will play a critical role in ensuring smooth operations within our team and will have the opportunity to contribute significantly to our growth and success.

Responsibilities:
1. Provide high-level administrative support to the CEO and senior leadership team, including managing calendars, coordinating meetings, and handling travel arrangements.
2. Serve as a point of contact between top management and other stakeholders.
3. Manage and maintain executive schedules, including arranging appointments, travel, meetings, and conference calls.
4. Prepare and edit correspondence, communications, presentations, and other documents for the leadership team.
5. Conduct research, compile data, and prepare reports for consideration and presentation by executives, committees, and boards of directors.
6. File and retrieve corporate documents, records, and reports.
7. Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
8. Coordinate project timelines and follow up with team members where required.
9. Organize team events and meetings, both internally and externally.
10. Assist in the preparation of regularly scheduled reports.
11. Develop and implement systems for maximizing efficiency and productivity.

Qualifications:
1. Minimum of 5 years of experience as an Executive Assistant reporting directly to senior management, preferably in a startup environment.
2. Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.
3. Proficiency in collaboration and delegation of duties.
4. Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
5. Exceptional interpersonal skills and a friendly and professional demeanor.
6. Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
7. Strong written and verbal communication skills.
8. Bachelor’s Degree preferred.
9. Proven ability to work in a fast-paced, results-oriented environment, and handle multiple tasks simultaneously.
10. Strong decision-making ability and attention to detail.

Join our team and be an integral part in shaping the future of our company. This is not just a job, but an opportunity to be a part of something big. If you are a dedicated, ambitious and a hardworking individual who enjoys working in a fast-paced environment, we would love to hear from you.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

_{Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy}

About the Company

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

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COMPANY SIZE

100 to 499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2018

WEBSITE

http://www.jobot.com

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