Administrative Skills, Budgeting, Cadence, Calendar Management, Communication Skills, Cross-Functional, Customer Relations, Detail Oriented, Executive Assistant Skills , Expense Reports, Follow Through, Healthcare, Interpersonal Skills, Leadership, Logistics, Logistics Management, Machining, Manufacturing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Audit, Operational Strategy, Operations Management, Organizational Skills, Plan Meetings, Safety/Work Safety, Sales Presentation, Systems Administration/Management, Time Management, Travel Planning, Vendor/Supplier Relations, Willing to Travel
Executive Assistant
We are seeking an exceptionally organized, proactive, and discreet Executive Assistant to support the General Manager of Ichor Systems, US Machining. Based in Sauk Rapids, MN this role is central to enabling the Site leader's effectiveness by ensuring strong coordination, communication, and execution rhythm across global teams, internal leadership, and key external stakeholders—including customers and suppliers.
The ideal candidate is highly responsive, confident in managing complex logistics, and thrives in a fast-paced environment where priorities shift quickly. This position requires someone who is not only organized and approachable but also trustworthy and capable of serving as an Executive Assistant.
Key Responsibilities
- Provide high-level administrative support to the GM to ensure efficient operations and optimal use of time.
- Coordinate a global calendar with frequent international travel, ensuring alignment across time zones and organizational priorities.
- Maintain cadence and follow-through on key meetings, operational reviews, and strategic projects—driving accountability and organization-wide visibility.
- Prepare and coordinate meeting materials, presentations, and agendas for executive staff meetings, customer and supplier briefings, and internal forums.
- Serve as a point of contact for the GM with global leaders, employees, and external partners, demonstrating professionalism and good judgment.
- Track action items, proactively manage deadlines, and ensure timely follow-up and closure.
- Manage travel planning, logistics, and expense reporting with accuracy and foresight.
- Support internal communications to promote engagement, clarity, and alignment within the IPM MN organization.
- Partner with the GM and other executive assistant staff on cross-functional coordination and provide backup support as needed.
Qualifications
- 8–10+ years of experience supporting senior managers in a dynamic, fast-paced, global organization.
- Proven ability to manage multiple competing priorities with discretion, agility, and sound judgment.
- Track record of supporting leaders who manage complex operational environments and customer-facing responsibilities.
- Excellent communication, organizational, and interpersonal skills.
- High attention to detail with the ability to work independently and anticipate needs.
- Strong sense of ownership and service orientation; approachable and professional demeanor.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Bachelor's degree or equivalent combination of education and experience.
Preferred Attributes
- Familiarity with manufacturing or technology industries and global team environments.
- Experience interfacing with customers, suppliers, or partners on behalf of an executive.
- Able to adapt to evolving business needs while maintaining a steady, structured approach to execution.
For candidates based in Minnesota: The pay range for this position is $23.99 - 40.77 per hour.
Our pay ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional job-related factors, including knowledge, skills, experience, tenure, and relevant education or training. The pay scale is subject to change depending on business needs. Your recruiter can share more about the specific range for your location during the hiring process.
Ichor is committed to supporting your personal well-being and professional development. Our benefits are designed to help you maintain a healthy work-life balance, provide peace of mind, and prepare for your future. We offer medical, dental, and vision plans across all locations, allowing team members to select the coverage that best meets their healthcare needs and budget. Our benefits also include a paid time-off program and paid holidays to support your time away from work. A summary of our Benefits will be provided during the interview process.
ITAR ComplianceThe business site where this position is located is an ITAR-compliant operation. Due to ITAR regulations, Ichor Systems is only able to employ US Persons. A US person is a lawful permanent resident (immigrant with "green card" permanent authorization to work document) or who is a protected person (a citizen, a national, a refugee, or a person granted asylum). Non-citizens with other visas are not eligible for hire at this location.
Job Identification 7305
Job Category Administrative Assistant
Degree Level Bachelor's Degree
Job Schedule Full time
Locations 1003 Industrial Dr S, Sauk Rapids, MN, 56379, US