Executive Assistant

Robert Half

Seattle, WA

Apply

JOB DETAILS

SALARY

SKILLS

Accounting, Administrative Skills, Aviation Industry, Calendar Management, Communication Skills, Customer Retention/Renewal, Customer Support/Service, Detail Oriented, Disability Insurance, Executive Assistant Skills , Expense Reports, Finance, Financial Services, Follow Through, Leadership, Legal, Legal Support Skills, Life Insurance, Marketing, Operational Support, Organizational Skills, Presentation/Verbal Skills, Reimbursement, Schedule Development, Time Management, Travel Planning

LOCATION

Seattle, WA

POSTED

21 days ago

Description We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities: - Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs. - Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement. - Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings. - Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change. - Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership. - Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations. - Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits: M/D/V - 100% paid for employees 401k with match 15 days PTO 7 holidays + 3 cultural days Requirements - Demonstrated experience supporting senior executives in an administrative or executive assistant capacity. - Strong background in coordinating complex calendars across multiple leaders and rapidly changing priorities. - Proven ability to prepare meeting materials, briefing documents, and executive communications with accuracy and professionalism. - Experience handling business travel arrangements, expense reporting, and general administrative operations. - Comfortable interacting with external partners and maintaining consistent follow-through on time-sensitive matters. - Excellent organizational skills with the ability to manage confidential information and work independently. - Proficiency in written communication and a high level of attention to detail in a business setting. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

About the Company

Robert Half

INDUSTRY

Other/Not Classified

Resume Resources

Free Resume Templates Free Resume Builder