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Executive Assistant

McKinstry

Seattle, WA

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JOB DETAILS
SALARY
$64,890–$105,900 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Alternative Energy, Artificial Intelligence (AI), Billing, Business Growth, Cadence, Calendar Management, Catering Services, Change Management, Compensation and Benefits, Construction, Cross-Functional, Customer Support/Service, Data Collection, Emerging Technology, Equal Employment Opportunity (EEO), Establish Priorities, Event Management, Executive Assistant Skills , Executive Recruiting, Expense Management, Expense Reports, Finance, Financial Operations, Financial Policies, Follow Through, Genetics, Leadership, Logistics, Logistics Management, Maintain Compliance, Manage Agenda, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft SharePoint, Microsoft Word, Needs Assessment, Plan Meetings, Prescription Drugs, Problem Solving Skills, Salesforce.com, Team Building, Team Lead/Manager, Team Player, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Seattle, WA
POSTED
30+ days ago
Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we're building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We're making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

renewables and energy services
engineering and design
construction and facility services

To get where we're going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

The Opportunity with McKinstry

We are hiring an Executive Assistant to support four senior executive leaders in Seattle, WA. This role requires exceptional prioritization, advanced technology fluency, and the ability to operate as a trusted partner to multiple leaders in a growing business. You'll manage complex, fast-changing schedules in Outlook and deliver high-trust support for meetings and events, external communications, and special projects.

This role may offer hybrid work flexibility; however, in-office presence and schedule expectations will be determined by business needs and the leaders supported. A minimum of three days per week in the office is required. Occasional overtime may be required to support business-critical deadlines, meetings, and events.

To succeed in this role, you're self-motivated, anticipate needs, and follow through. You bring strong customer service instincts, solve problems quickly, and are energized by emerging technology and AI-enabled ways of working. You'll understand business priorities and help strengthen division processes aligned to McKinstry's enterprise goals.

Responsibilities include:

Manage complex, fast-changing calendars and scheduling across multiple leaders.

Triage incoming requests across multiple executives-anticipate conflicts, surface tradeoffs, and recommend solutions.

Coordinate meetings and events-manage logistics, agendas, materials, catering, and communications.

Run the executive operating cadence-prepare agendas and pre-reads, capture decisions, and drive action-item follow-through.

Prepare executive-ready briefings-draft memos, prep notes, and presentations for leadership, Board, and key client engagements.

Apply AI tools and Microsoft 365 (Teams, Copilot, and related technologies) to streamline workflows, improve communication, and boost executive-team efficiency (including Teams meetings and channel administration).

Draft executive communications-emails, internal updates, and meeting follow-ups-ensuring messaging is accurate and on-brand.

Serve as a polished liaison for internal and external contacts-represent leaders with professionalism and strengthen relationships that reflect McKinstry's commitment to exceptional service.

Align leaders and cross-functional partners-confirm priorities, decisions, and owners.

Drive execution across stakeholders-clarify next steps, confirm timelines, and communicate progress.

Support projects and presentations-organize, research, and compile required data.

Coordinate limited domestic travel as needed-plan itineraries and manage changes.

Manage expenses and invoices-submit expense reports, route purchase requests, and partner with Finance to ensure policy compliance.

Maintain team playbooks and processes-document procedures and modernize workflows.

Resolve issues with speed and discretion-research, investigate, and close loops.

Build a positive team environment-strengthen working relationships inside and outside the group.

What You Need to Succeed at McKinstry

Executive Assistant experience-5+ years supporting leaders; C-suite and multi-executive support preferred (ideally in a larger organization).

AI-first mindset-seek, test, and adopt AI-enabled tools to work smarter; experience with AI-assisted productivity is a strong plus.

Microsoft 365 power user-advanced Teams (meetings, channels, collaboration), SharePoint, and Excel/PowerPoint/Word; Copilot, Claude, and/or Salesforce a plus.

Outlook scheduling expertise-coordinate complex calendars, meeting prep, logistics, and administrative follow-through.

Sound judgment-prioritize well, think critically, and resolve issues before they escalate.

Business and project acumen-strategic thinking, strong follow-through, and comfort driving work across stakeholders.

Comfort in fast-paced environments-experience supporting multi-discipline and/or multi-location teams.

Finance operations experience-expense reports, invoice routing, and basic record tracking in partnership with Finance.

High integrity-confidential, discreet, and consistently professional with sensitive information and documents.

PeopleFirst Benefits

When it comes to the basics, we have you covered:

Competitive pay
401(k) with employer match and profit-sharing plan
Paid time off and holidays
Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with:

Family formation benefits, including adoption and IVF assistance
Up to 16 weeks paid parental leave
Transgender inclusive benefits
Commuter benefits
Pet insurance
"Building Good" paid community service time
Learning and advancement opportunities via McKinstry University
McKinstry Moves onsite gyms or reimbursement for remote workers

See benefit plan documents for complete details.

If you're driven by our vision to build a thriving planet together, McKinstry is the place to build your career.

The pay range for this position is $64,890 - $105,900 per year; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This is a non-exempt role and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

McKinstry is a drug-free workplace. Employment iscontingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.

#LI-DB1






The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training.

About the Company

M

McKinstry

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