Executive Assistant

Gensler

Seattle, WA

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JOB DETAILS

JOB TYPE

Full-time, Employee

SKILLS

Administrative Skills, Adobe Acrobat, Adobe Illustrator, Adobe InDesign, Adobe Photoshop, Architectural Design, Aviation Industry, Brand Marketing (Branding), Brokerage, Calendar Management, Catering Services, Channel Strategies, Commercial Real Estate, Communication Skills, Credit Cards, Customer Relations, Customer/Client Research, Detail Oriented, Diversity, E Programming Language, Establish Priorities, Executive Assistant Skills , Hotel Reservation, Leadership, Legal, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Process Improvement, Project/Program Management, Real Estate Development, Reconciliation, Time Management, Travel Planning

LOCATION

Seattle, WA

POSTED

30+ days ago

Your Role

Gensler's Northwest Region is looking for anExecutive Assistantto provide strategic high-touch anticipatory support toaglobal businessexecutivewho is an award-winning architect and community leaderbasedin the greater Seattle area.

This is an exciting opportunity for an administrative professional toleveragetheir existing exceptional communications skills and complex coordination chops to elevate the executive support function to meet the executive's and company's needs over time. You will build a rich and meaningful partnership with this executive, working in a fast-paced environment that will provide, for the right candidate,an opportunity for growth and rewarding relationships throughout the firm and community.

This is an in-person position in the downtown Seattle office.

What You Will Do

Manage and organize the executive'shighly complex, demanding calendar and email inbox; act as a general deputy of time, fielding internal & external requests, and providing recommendations that reflect business priorities and ensure he has a high impact

Keep the executive well informed to helpfacilitatedecision making; handle highly confidential and/or sensitive matters with discretion

Build andmaintainexcellent client data and relationships; stay on top of relevant client information; This includes professional, daily communications with both internal and external shareholders with a keen attention to detail

Prioritize and manage multiple projects simultaneously and follows through on issuesin a timely manner

Proactivelymonitorthe need for follow-up meetings and initiate planning as appropriate

Prepare meeting agendas and decks; attend key meetings to capture, distribute, and track next steps

Compile andsubmitaccuratetimesheets, expense reports asrequiredand reconcile credit card statements monthly

Address miscellaneous tasks as requested and proactively look for process improvements

Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries

Provide in-office support toExecutive, ranging from catering needs to AVassistance

Your Qualifications

8+ years of experience as an Executive Assistant supporting executive level leaders in a corporate environment; experience in the architecture, design or commercial real estate development/brokerage industries is an advantage

You are driven to create great experiences for others and have a genuine passion for providing outstanding support

You practice emotional intelligence to deploy personalized support

You are at ease yet professional with senior leadership and executives, both internally and externally

You are a strategic partner in the work that you do at any scale, from mastering calendaring puzzles tobeing a sounding boardfor your executive

You create clarity for others by delivering the right info, at the right time, throughfrequent andcompelling communication

You proactivelyanticipatethe broader impact of everyday decisions&andthink through thelogisticsto create efficiencies

You are agile at a moment's notice, acting in ambiguity while exercising good judgment and discretion

You know how to prioritize and multitask against multiple projects and deadlines while having a strong attention to detail and care for the quality of execution

Strongproficiencywith Microsoft Office suite including Word, Excel, Outlook, and PowerPoint and Teams

Proficiencywith InDesign, Illustrator and/or Photoshop ishelpfulidealtoassistin presentation preparation and staying on brand with company identity and level of excellence

For consideration, pleasesubmitcoverletter and resume in PDF format.

**The base salary will be estimated between $100,000 to $115,000. Gensler's total compensation package is multi-layered and includes a base salary, two annual bonuses paid in December and June, an Employee Stock Ownership Plan (ESOP), and profit sharing.

To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler

Life at Gensler

At Gensler, we believe exceptional design happens when people feel inspired, supported, and connected. Our culture balances creativity and performance with a genuine commitment to enjoying the work we do together. From curated art exhibits and internal design competitions to firmwide initiatives like Well-Being Week, our offices reflect the diverse passions and perspectives of our people. Our annual base salary ranges are thoughtfully aligned and based on local markets.

We encourage every team member to maintain a healthy and balanced lifestyle. Our comprehensive benefits package is designed to support employees both personally and professionally and includes medical, dental, and vision coverage, disability insurance, wellness programs, flexible spending accounts, paid holidays, and generous paid time off. We also offer a 401(k), profit sharing, employee stock ownership, and twice-annual bonus opportunities.

Investing in our people is central to our long-term success. As part of our commitment to professional growth, Gensler provides reimbursement for eligible professional licenses, renewals, and exam fees, as well as tuition assistance for approved programs and coursework. We view professional development as a strategic investment - empowering our people to grow their careers while shaping the future of design.

Gensler celebrates diversity and our commitment to creating an inclusive environment for our colleagues. We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law.

You may view our Pay Transparency Statement, your EEO rights under the law, and EEO is the law supplemental information on our website. Gensler shares the right to work and participates in the E-Verify program in certain locations, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email info@gensler.com.

About the Company

Gensler

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