Executive Assistant Family Office (Sedalia, CO)
Executive Assistant – Financial Family Office
Sedalia, Colorado (On-Site)
A family-owned financial, real estate development, and custom home building company is seeking a highly skilled and organized Executive Assistant to join our dynamic team. This role supports the principles of a family business office and other senior managers.
This position is approximately 15 minutes from Castle Rock. The Executive Assistant plays a vital role in supporting senior leadership, ensuring seamless communication, organization, and smooth day-to-day office operations.
Key Responsibilities
- Provide high-level administrative support to senior management, including calendar management, scheduling, and meeting coordination
- Manage correspondence, emails, and phone calls with professionalism and discretion
- Prepare documents, reports, and meeting minutes as needed
- Maintain highly organized physical and digital filing systems, including CRM tools
- Coordinate management schedules, corporate meetings, and special events
- Utilize Microsoft Outlook and Office 365 to manage calendars, communications, and documents
- Ensure documents are prepared and executed electronically using DocuSign
- Manage office supplies, organization, and overall office environment
- Provide front-office and visitor support with a strong customer-service mindset
- Perform limited bookkeeping support, including initial input of accounts receivable, inventory, and cash position for delivery to accounting staff
- Handle confidential and sensitive information with the highest level of integrity
Qualifications & Skills
- Strong executive or administrative support background
- Excellent organizational, communication, and time-management skills
- High degree of professionalism, discretion, and integrity
- Proficiency in Microsoft Office / Office 365 (Outlook, Word, Excel) and Mac OS
- Experience with office management, reporting, and document preparation
- Strong phone etiquette and proactive communication style
- Detail-oriented and able to manage multiple priorities in a fast-paced environment
Position Details
- Job Type: Full-time
- Location: Sedalia, Colorado (on-site)- 15 minutes from Castle Rock
- Compensation: Commensurate with experience
Job Type: Full-time
Pay: Commensurate with experience