Executive Assistant

Robert Half

Shoreline, WA

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JOB DETAILS

SKILLS

Accounting, Administrative Skills, Billing, Budgeting, Calendar Management, City Administration, Communication Skills, Conferences, Customer Support/Service, Data Quality, Disability Insurance, Executive Assistant Skills , Expense Tracking, Finance, Financial Administration, Follow Through, Leadership, Legal Support Skills, Life Insurance, Logistics, Manage Agenda, Marketing, Multitasking, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Process Management, Reconciliation, Record Keeping, Reimbursement, Time Management, Travel Planning, Willing to Travel, Writing Skills

LOCATION

Shoreline, WA

POSTED

1 day ago

Description We are looking for an experienced Executive Assistant to support senior municipal leadership through a contract assignment. This position plays a central role in keeping executive operations organized, responsive, and aligned with the needs of city leadership, staff, partner agencies, and the public. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage confidential matters while coordinating a wide range of administrative priorities. Responsibilities: - Provide high-level administrative support to the City Manager, Deputy City Manager, and City Council while helping maintain efficient daily office operations. - Manage complex calendars, schedule meetings and events, and coordinate logistics with internal departments, community members, and external organizations. - Arrange business travel and related itineraries, ensuring plans are accurate, timely, and aligned with executive schedules. - Review, route, and prepare correspondence, including drafting responses and ensuring communications are handled with care and confidentiality. - Support financial administration for the City Manager's Office and City Council by processing invoices, tracking expenses, reconciling purchases, and maintaining organized records. - Prepare materials for meetings, retreats, conferences, and other official activities by researching details and coordinating all necessary arrangements. - Develop agendas and help manage the planning process for City Council meetings to keep items organized and on schedule. - Respond to public and departmental inquiries, address sensitive concerns with care, and direct issues to the appropriate staff when needed. - Maintain and improve office filing and records systems to ensure information is accurate, accessible, and properly managed. - Provide oversight for assigned administrative staff, including involvement in hiring, training, performance support, and ongoing development. Requirements - At least 5 years of experience in an executive assistant or senior administrative support role. - Strong written and verbal communication skills with the ability to interact effectively with leadership, staff, outside agencies, and the public. - Demonstrated experience managing executive calendars, coordinating meetings, and handling scheduling changes in a fast-paced environment. - Proven ability to arrange travel and oversee related logistics for business trips and executive events. - Experience handling confidential information with discretion, professionalism, and sound judgment. - Working knowledge of office budgeting tasks such as invoice processing, expense tracking, and record maintenance. - Ability to organize multiple priorities, follow through on details, and support high-level operations with accuracy and efficiency. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

About the Company

Robert Half

INDUSTRY

Other/Not Classified

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