Executive Assistant

Main duties and responsibilities include the following (additional duties may be assigned).

• Responsible for the operational management of the office of the Parish Administrator and Assistant Administrator including the preparation and distribution of reports, minutes, resolutions, ordinances, and other documents and correspondence.
• Maintains calendar and schedules appointments for Administrator and Assistant Administrator. Handles travel arrangements. Reconciles invoices, travel expense and statements. Receives telephone calls, personal callers and incoming mail; answers or responds within established areas of responsibility.
• Orchestrates projects, activities, and community functions. Accompanies Parish Administrator to various meetings, attends meetings on behalf of the Parish Administrator; assists with and conducts visual presentations.
• Works in direct concert with Department Heads, Office of the Parish Attorney, Office of the Commission Clerk, and department personnel.
• Supervise front desk personnel.
• Provides administrative support to departments.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and or ability required.

• Bachelor's Degree or an Associate's Degree with 6 years of high-level professional experience required.
• At least eight (8) years full-time paid experience in business administration.
• Ability to function at an intermediate level of computer proficiency (e-mail, internet, word processing, spreadsheet, presentation, and database applications)
• Knowledge of business English, business arithmetic, modern office practices and modern office equipment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will experience physical requirements similar to those associated with a business office environment.

Performs highly responsible and detailed administrative, management and/or clerical support directly for the Parish Administrator requiring comprehensive knowledge of appropriate organizational processes, programs, procedures and policies.