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Executive Assistant - Simply Biotech

TalentZok

Del Mar, CA

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JOB DETAILS
SALARY
$110,000–$130,000 Per Year
SKILLS
Administrative Skills, Biotech and Pharmaceutical, Board Meeting, C-Level Management, Calendar Management, Communication Skills, Customer Support/Service, Equipment Maintenance/Repair, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Finance, Leadership, Microsoft Office, Multitasking, Office Equipment, Office Management, Operational Support, Operations Management, Operations Processes, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Slack, Supplier Relationship Management (SRM), Technical Support, Time Management, Travel Planning, Vendor/Supplier Management, Vendor/Supplier Planning, Vendor/Supplier Relations, Writing Skills
LOCATION
Del Mar, CA
POSTED
Today
Executive Assistant - Simply Biotech
OVERVIEW
Are you looking for a new career opportunity with an exciting biotech company?! Then we have got the right team for you! In this role, you are responsible for the duties listed below.
 
Immediate opening for a Executive Assistant in Del Mar, CA who possess:
  • 5+ years of prior Executive Administrative experience reporting to c level employees at a Biotech company
  • Experience managing vendors, planning events, and balancing multiple other administrative priorities 
  • Excel fluency and strong customer service skills required
 
Email resumes to

tness@talentzok.com

or call 858.258.6501.
      
FULL DESCRIPTION:  
   
The selected candidate will be responsible for:   
 
Executive Support
  • Provide high‑level administrative support to the CEO and Executive Leadership Team, including complex calendar management, scheduling, travel coordination, and expense reporting.
  • Prepare, edit, and manage executive communications, presentations, and meeting materials.
  • Serve as a trusted gatekeeper, prioritizing requests, managing competing demands, and ensuring executives are prepared for meetings and deadlines.
  • Coordinate board meetings, investor interactions, and cross‑functional leadership touchpoints.
  • Maintain confidentiality and handle sensitive information with discretion and professionalism.
Office Management
  • Oversee daily office operations, ensuring a well‑functioning, welcoming, and productive environment.
  • Manage vendor relationships, facility's needs, office supplies, equipment, and service providers.
  • Lead office space planning, including seating charts and future expansion needs.
  • Own office‑wide communications, culture‑building initiatives, and event planning (team meetings, all‑hands, celebrations, offsites).
  • Implement and refine operational processes that scale with company growth.
Cross‑Functional Operations
  • Partner with HR, Finance, IT, and Operations to support company‑wide initiatives and ensure alignment across teams.
  • Support special projects, often with limited guidance, requiring strong judgment and initiative.
 
The selected candidate will also possess: 
  • Demonstrated experience managing office operations or serving in a hybrid EA/Office Manager role.
  • Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
  • Strong written and verbal communication skills; able to represent the company and leadership with professionalism.
  • High emotional intelligence and the ability to anticipate needs before they arise.
  • Comfortable working on‑site in a fast‑paced, evolving environment.
  • Proficiency with modern productivity tools (Microsoft Office, Slack, Zoom, expense systems, etc.).
  • A proactive, solutions‑oriented mindset with a passion for building structure and supporting high‑performing teams.
 
Salary Range: $110,000.00 - $130,000.00/year
For immediate and confidential consideration, please email your resume to

tness@talentzok.com

or call 858.258.6501.
More information can be found at www.simplybiotech.com  


About the Company

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TalentZok

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