Executive Assistant

Regeneron Pharmaceuticals, Inc.

Sleepy Hollow, NY

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JOB DETAILS

SKILLS

Administrative Skills, Artificial Intelligence (AI), Calendar Management, Catering Services, Communication Skills, Corporate Law, Cross-Functional, Establish Priorities, Executive Assistant Skills , Expense Reports, Follow Through, Identify Issues, Intranet, Legal, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft SharePoint, Microsoft Word, Organizational Skills, Process Improvement, Purchase Orders, Team Player, Time Management, Travel Planning, Willing to Travel

LOCATION

Sleepy Hollow, NY

POSTED

14 days ago

In this role, a typical day might include: Managing complex calendars, expenses, and time commitments for executives. Anticipating the needs of leaders and teams before they arise; resolving scheduling conflicts with minimal direction. Triaging incoming requests and inquiries, escalating time-sensitive or significant matters with good judgment and discretion. Identifying, developing, and implementing process improvements, bringing new tools or approaches to the team proactively, while maintaining highly organized and efficient administrative workflows and independently executing solutions. Leveraging AI tools (such as Microsoft CoPilot) to draft communications, summarize information, and streamline administrative workflows. Planning, managing and executing internal and external meetings end to end, including team meetings, large offsites, live trainings, and cross-functional gatherings, with attention to gathering agendas, logistics, coordination with stakeholders, catering decisions, materials and follow up. Building polished PowerPoint presentations by synthesizing inputs from multiple contributors into organized, executive-ready decks. Submitting requisitions, tracking of deadlines, monitoring purchase orders and renewals. Collaborating cross functionally and serving as a trusted partner to peers. Communicating effectively across all levels while maintaining confidentiality. Demonstrating organizational knowledge and understanding leader priorities, including support for increasingly complex responsibilities. Handling travel arrangements and expense reports for executives including managing complex international travel (typically VP+), visas and expense reporting. Maintaining departmental SharePoint, Teams and Intranet sites, keeping them current, organized and useful as working resources. This role might be for you if you: Are highly collaborative and adept at coordinating across teams to develop and implement solutions and operate under minimal guidance. Exhibit discretion, independence, and sound judgment. Adapt well to change, ambiguity, and shifting priorities, and can embrace AI and modern productivity tools as a part of how you work. Work comfortably with senior leaders and understand how they think and what they expect. Possess advanced knowledge or ability to readily learn company and Law Department policies, practices, and resources and act as a point person for supported leaders and departments. To be considered for this role, you must have: Associate or bachelors degree preferred. 8 or more years of administrative experience required, with at least 4 years supporting senior leaders in a business or legal environment. Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams), SharePoint, Concur, and collaboration platforms; ability to troubleshoot and train others. Proven ability to manage complex calendars, orchestrate senior level meetings and events, and coordinate domestic/international travel with precision. Exceptional organization, prioritization, and follow through; positive, can do attitude and respect for colleagues at all levels. Flexibility to support after hours needs tied to executive travel, global time zones, and critical events.

About the Company

Regeneron Pharmaceuticals, Inc.

At Regeneron, we believe in the power of original thinking. Our company is built on breakthrough ideas; which is why we foster a spirit of openness, and strive to inspire from within. We are collaborative by design and driven by curiosity. Each one of us plays an active role in transforming people’s lives through our work. Regeneron’s people make us who we are, and we are truly more than a company – we’re a community.

Simply put, we’re a tight-knit group working together to change the world.

COMPANY SIZE

5,000 to 9,999 employees

INDUSTRY

Biotechnology/Pharmaceuticals

FOUNDED

1988

WEBSITE

https://www.regeneron.com/

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