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Executive Assistant

Jobot

Smyrna, TN

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JOB DETAILS
SALARY
$60,000–$80,000 Per Year
SKILLS
Administrative Skills, Billing, Calendar Management, Communication Skills, Cost Accounting, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), Email Technology, English Language, Executive Assistant Skills , Finance, Financial Reporting, Financial Support, Leadership, Legal, Logistics, Mandarin Chinese Language, Manufacturing, Meeting Minutes, Microsoft Office, Multilingual, Multitasking, Operational Communications, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Production Schedule, Production Support, SAP, Technical Writing, Translation Services, Travel Planning
LOCATION
Smyrna, TN
POSTED
Today
Executive Assistant with industry manufacturing leader / $60K - $80K per year depending on experience / Great Benefits and Room for Growth

This Jobot Job is hosted by: Travis Bergwall
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $60,000 - $80,000 per year

A bit about us:

Our client, a growing manufacturing organization, is seeking a highly organized Executive Assistant to provide direct support to the Vice President of Operations. This role combines executive administration, financial support, production coordination, and bilingual communication in a fast-paced manufacturing environment.

Why join us?

$60K - $80K per year based on experience
Monday through Friday work schedule
Medical/Dental/Vision/Disability effective first of the month after the hire date
PTO accrual begins upon hire
Referral bonuses
401k with company match

Job Details

Responsibilities
  • Provide day-to-day administrative support to the VP of Operations.
  • Coordinate executive calendars, meetings, travel arrangements, and accommodations.
  • Prepare presentations, reports, meeting agendas, minutes, correspondence, and other business documents.
  • Review and assist with financial reports, invoices, and operational documentation.
  • Serve as the primary translator and interpreter for verbal and written communications between English and Mandarin Chinese.
  • Ensure accurate and confidential translation of meetings, emails, and technical documentation.
  • Maintain production work orders within SAP.
  • Coordinate daily production schedules and material transfers between manufacturing facilities.
  • Work closely with production departments to resolve scheduling and operational issues while communicating updates to leadership.
  • Handle multiple priorities while maintaining a high level of professionalism and confidentiality.
  • Support additional administrative and operational projects as assigned.

Qualifications
  • Bachelor's degree in Finance, Business, or a related field.
  • 2-4 years of executive administrative experience in a manufacturing or industrial environment.
  • Minimum of 2 years of Cost Accounting experience.
  • Fluent in both Mandarin Chinese and English (written and verbal).
  • Strong proficiency with Microsoft Office.
  • Experience working with ERP systems, preferably SAP.
  • Excellent organizational, communication, and multitasking skills.
  • Strong attention to detail with the ability to manage confidential information.
  • Experience coordinating logistics, scheduling, and executive-level communications.


Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

About the Company

J

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection.  As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

Ready to find a good job? Create your profile today at Jobot.com 🤖

COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com

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