Executive Assistant

Executive Assistant (Finance Leadership Support)

Location: Stamford, CT (Onsite)
Pay: $38.36 - $43.36/hour
Duration: Contract with potential for extension

The Fountain Group is hiring an experienced Executive Assistant to support senior Finance leadership for a prominent client. This is an excellent opportunity for a highly organized administrative professional who thrives in a fast-paced corporate environment and has experience supporting executive leadership, managing complex calendars, coordinating travel, and working with supplier management systems like Coupa.

Must-Have Qualifications:

• 7+ years of experience as an Executive Assistant
• 2+ years of experience with Coupa or similar supplier management software
• 2+ years supporting senior-level executives in a corporate environment
• 4+ years of experience using Microsoft Outlook, Word, Excel, and PowerPoint
• Strong organizational, communication, and multitasking skills
• Ability to manage confidential information with professionalism and discretion

Key Responsibilities:

• Provide administrative support to four Senior Vice Presidents within the Finance organization
• Manage complex executive calendars, meetings, and scheduling changes
• Coordinate domestic and international travel arrangements and logistics
• Prepare and reconcile travel and expense reports
• Process purchase orders, statements of work, invoices, and vendor payments through Coupa
• Support supplier management and accounts payable activities
• Prepare meeting materials and ensure documents are distributed accurately and on time
• Coordinate on-site and off-site meetings and events
• Communicate proactively with executives and stakeholders to resolve scheduling and administrative issues
• Handle special projects and additional administrative duties as assigned

Preferred Qualifications:

• Experience with supplier management and accounts payable processes
• Experience with Microsoft Teams, Nitro Pro, and corporate travel booking systems
• Excellent interpersonal and written communication skills
• Strong problem-solving abilities and attention to detail
• Self-starter with the ability to work independently while supporting a collaborative team

If you're an experienced Executive Assistant looking to support executive leadership within a dynamic corporate finance organization, we'd love to hear from you.

Apply today!

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