C-Level Management, Calendar Management, Communication Skills, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Reports, Expense Tracking, Financial Services, Leadership, Logistics, Microsoft Office, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Quality of Care, Reconciliation, Slack, Time Management, Willing to Travel, Writing Skills
Position Summary:
Grayscale is seeking a highly organized and dependable Executive Assistant to provide dedicated support to 2-3 members of our Leadership Team. This role is essential to helping our executives operate at their best by ensuring calendars, travel, and day-to-day priorities run smoothly. The ideal candidate is proactive, detail-oriented, and takes pride in being an overly helpful partner to the leaders they support.
Responsibilities:
- Own and manage complex executive calendars, coordinating meetings, resolving conflicts, and anticipating needs so leaders are fully prepared.
- Arrange and oversee all aspects of domestic and international travel, including itineraries, logistics, and last-minute adjustments.
- Prepare, track, and reconcile expense reports with accuracy and timeliness.
- Coordinate important internal and external meetings, ensuring agendas, materials, participants, and follow-ups are handled seamlessly.
- Draft, edit, and prepare correspondence, presentations, and other documents on behalf of executives.
- Monitor deadlines, action items, and deliverables to ensure nothing falls through the cracks.
- Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and discretion at all times.
- Serve as a proactive partner to executives by helping them prioritize time, stay aligned on key objectives, and focus on what matters most.
- Support team events, offsites, and leadership initiatives with logistical and administrative execution.
- Partner with other Executive Assistants across the firm to ensure consistent coverage, smooth handoffs, and cross-team collaboration.
- Handle sensitive and confidential information with the highest level of judgment and care.
Prior Experience/Requirements:
- 7-12 years of experience supporting C-level executives (financial services or high-growth company experience strongly preferred).
- Ability to manage competing priorities in a fast-paced environment.
- Strong organizational and time-management skills with exceptional attention to detail.
- Excellent written and verbal communication skills, with a high degree of professionalism.
- Proficiency with Microsoft Office Suite; familiarity with collaboration tools (Zoom, Slack, Concur) is a plus.
- A proactive, service-oriented mindset with a "no task too small" attitude.
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Grayscale Investments LLC