EXECUTIVE ASSISTANT - Student Services

THIS IS A NON-UNION POSITION

EXECUTIVE ASSISTANT - Student Services

Student Services

7.5 hours per day, 260 days per year

Hourly Rate - Step 1 - $20.76 - Step 26 - $30.16

Step placement based on experience determined by the Superintendent or designee.

Position: Executive Assistant (Student Services)

Reports to: Director Student Services

Employment Status: Regular/Full-time

Description: The Executive Assistant in the Student Services Dept. reports directly to the

Director of Student Services

NOTE: The below lists are not ranked in order of importance

Essential Functions:

• Understanding and Assisting in communication and correspondence related to the Discipline System
• Expulsion Hearings; scheduling, letters of communication, and parent contact and follow up
• Support the District Attendance Team
• Field all Parent/Guardian Complaints and route them to the appropriate department
• Schedule Personnel Interviews
• Work Permits
• Student Transcripts
• Purchase Orders
• Process Payroll reports in Frontline
• Verify of Timesheets
• Manage Meeting Calendar
• File Management
• Performs Receptionist duties as needed
• Prepares letters, reports, requisitions, and other documents; proofs for accuracy
• Performs routine office duties
• Make contacts with the public with tact and diplomacy
• Maintain respect at all times for confidential information, e.g., personnel files and evaluations
• Interact in a positive manner with staff, students and parents
• Promote good public relations by personal appearance, attitude and conversation

Other Duties and Responsibilities:

• Demonstrates regular and punctual attendance
• Demonstrates a positive work ethic
• Works cooperatively with others in small groups
• Perform other duties as assigned by the Director of Student Services or designee

Qualifications:

• High school diploma or general education degree (GED)
• Training and/or experience, which evidences a basic knowledge of word processing, secretarial duties, and communication skills (verbal and written)
• Ability to efficiently and independently learn and understand new software programs
• Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate

Required Knowledge, Skills, and Abilities:

• Ability to work effectively with others
• Ability to communicate ideas and directives clearly and effectively both orally and in writing
• Effective, active listening skills
• Organizational and problem solving skills
• Ability to handle a multitude of tasks simultaneously and in a timely manner

Equipment Operated:

• Computer/printer
• Telephone
• Fax machine
• Copy machine

Additional Working Conditions:

• Frequent repetitive hand motion, e.g., computer keyboard, typing
• Frequent interruption of duties by visitors, staff and/or telephone
• Occasional to work overtime, evenings, and/or weekends
• Regular requirement to sit, stand, walk, read, hear, see, speak, reach, stretch with hands and arms, crouch, kneel, climb and stoop
• Occasional requirement to lift, carry, push and pull various supplies and/or equipment up to a maximum of 50 pounds
• Occasional requirement to travel
• Occasional operation of a vehicle in inclement weather conditions, i.e., being prepared to come to work on all school days

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority.

June 2026