Executive Assistant

Menorah Park

Syracuse, NY

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JOB DETAILS

SKILLS

Administrative Skills, Board Meeting, Bookkeeping, Business Strategy, Calendar Management, Communication Skills, Conferences, Corporate Event Management, Customer Support/Service, Data Entry, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Google Apps, Identify Issues, Interpersonal Skills, Leadership, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Multitasking, Office Management, Operations, Organizational Skills, Presentation/Verbal Skills, Project Tracking, Project/Program Coordination, Project/Program Management, Proofreading, Strategic Planning, Team Player, Telephone Skills, Time Management, Travel Planning, Videoconferencing Software, Writing Skills

LOCATION

Syracuse, NY

POSTED

Today

Job Summary

Menorah Park of CNY is seeking a highly organized and proactive Executive Assistant to support the company's strategic initiatives and daily operations. This dynamic role requires a detail-oriented professional with exceptional administrative skills, technical proficiency, and the ability to manage multiple priorities seamlessly. As the right hand to the CEO, you will facilitate efficient communication, coordinate complex schedules, and ensure smooth office operations. Your energetic approach and dedication will empower our leadership team to focus on high-impact projects and company growth.

Duties

Manage and coordinate the CEO's calendar, including scheduling meetings, appointments, and travel arrangements with precision and foresight
Prepare, proofread, and transcribe correspondence, reports, presentations, and meeting notes to ensure clarity and professionalism
Attend Board Meetings and type up minutes
Organize and plan company events, meetings, and conferences from logistics to execution, ensuring all details are flawlessly handled
Handle incoming calls with professionalism using multi-line phone systems; direct inquiries appropriately while maintaining excellent phone etiquette
Oversee office management tasks such as filing, data entry, bookkeeping
Facilitate project coordination by tracking deadlines, preparing agendas, and collaborating with teams across departments to meet objectives
Utilize video conferencing software like Zoom or Microsoft Teams for virtual meetings; troubleshoot technical issues promptly to ensure seamless communication
Support personal assistance needs for the CEO including managing confidential information, personal appointments, and special requests.

Skills

Demonstrated experience as an executive assistant supporting and senior leadership in a fast-paced environment
Strong organizational skills with the ability to prioritize tasks efficiently while managing multiple projects simultaneously
Proficiency in productivity software such as Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and Microsoft Outlook Calendar
Excellent written and verbal communication skills with a keen eye for proofreading and transcription accuracy
Experience coordinating events from inception to completion with attention to detail and logistical planning expertise
Ability to work collaboratively with diverse teams while maintaining professionalism in all interactions
Strong customer service orientation coupled with exceptional phone etiquette and interpersonal skills

Join our team as an Executive Assistant to the CEO if you thrive in a vibrant environment where your organizational talents make a real impact! Bring your energy, precision, and proactive mindset to support our leadership in achieving extraordinary results.

About the Company

Menorah Park

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