Administrative Skills, Billing, Calendar Management, Check Processing, Communication Skills, Conference Management, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, High School Diploma, Interpersonal Skills, Leadership, Legal, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Nonprofit, Office Equipment, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Regulations, Team Player, Telephone Skills, Travel Planning, Writing Skills
Executive Assistant
The Executive Assistant is responsible for providing high-level administrative support to multiple Vice Presidents in Tampa Electric (currently VP Legal, VP Regulatory Affairs and VP State and Regional Affairs). This position requires handling of confidential information and documentation, and functions as an integral part of the Tampa Electric team, providing support to department directors and staff as needed.
The Executive Assistant will provide the following assistance:
- Provide administrative support to multiple Vice Presidents in Tampa Electric.
- Maintain appointment calendar, answer telephone, screen and refer calls, as well as greet visitors.
- Prepare expense reports and review and process invoices and check requests.
- Open and prioritize incoming mail and deliveries and respond to general correspondence and inquiries as appropriate; distribute mail to other departments as appropriate.
- Ensure all written communication and telephone calls are quickly and professionally acknowledged, especially during VP's absence.
- Make travel and lodging arrangements as requested, including airline ticketing, hotel accommodations, ground transportation, conference registration, etc. (keep VPs informed of all details, changes, etc.)
- Perform and coordinate office administrative activities; schedule meetings, reserve conference rooms, arrange for refreshments, ensure conference and video set up if needed, and prepare and distribute agenda.
- Serve as department's event coordinator.
- Order and maintain supplies, as well as contact with outside vendors for maintaining and updating office equipment.
- Assist executives with the preparation of presentations. Pull background information and complete research as requested.
- Work together with other executive assistants on various projects/assignments.
- Perform additional duties and responsibilities as assigned by supported Vice Presidents project support for Director's and management staff.
Relationships:
- Key Internal: This position interfaces with all levels of management throughout Peoples Gas, Tampa Electric Company and TECO Energy and its subsidiaries as required to perform the above duties and responsibilities.
- Key External: Ability to establish and maintain effective working relationships with other companies, contractors, suppliers, non-profit organizations, governmental agencies and others as necessary. Responsible for creating a positive "first impression" for visitors and business contacts.
Qualifications:
- Education Required: High school diploma
- Preferred: Associate's degree from an accredited college and five years progressive administrative experience
- Experience Required: Minimum of seven years of progressive administrative experience
- Knowledge/Skills/Abilities (KSA) Required: Excellent interpersonal and communication skills (verbal and written). Strong planning and organizational skills. Self-motivated and able to work independently. Exercise independent judgment and follow-up as needed. Demonstrated proficiency in MS Office including Word, Excel, PowerPoint, Outlook and the Internet.
Leadership Competencies:
- Takes Ownership and Acts with Integrity
- Drives Operational Excellence for Customers
- Builds Strong, Collaborative Relationships
- Cultivates Innovation and Embraces Change
- Thinks Strategically and Exercises Sound Judgment
TECO offers a competitive benefits package!! Competitive salary, 401k savings plan w/ company matching, pension plan, paid time off, paid holiday time, medical, prescription drug, & dental coverage, tuition assistance program, employee assistance program, wellness programs, on-site fitness centers, bonus plan and more!