Responsibilities & Responsibilities
Executive Support (Strategic Focus)
· Act as the President’s right hand in daily operations and long-term initiatives
· Manage complex calendar scheduling, prioritization, and meeting preparation
· Prepare meeting agendas, executive summaries, and follow-up action plans
· Track key initiatives, deadlines, and strategic objectives across divisions
· Assist with KPI tracking and dashboard preparation
· Support real estate development initiatives, acquisitions, and deal coordination
· Draft correspondence, presentations, reports, and executive communications
· Coordinate high-level client, partner, and stakeholder meetings
· Maintain confidentiality of sensitive business and financial information
· Serve as a liaison between the President and internal leadership team
Operational & Office Management Support
· Assist with general office management and administrative oversight
· Coordinate company events, leadership meetings, and team functions
· Support onboarding logistics and executive-level recruiting coordination
· Maintain organized digital and physical filing systems
· Manage travel arrangements and expense reporting
· Assist with vendor coordination and select contract tracking
· Help implement and maintain operational systems and process improvements
Marketing & Social Media Coordination
· Assist in coordinating company marketing initiatives and brand consistency
· Schedule and publish social media content across platforms (LinkedIn, Instagram, etc.)
· Coordinate with internal teams and external marketing vendors
· Help organize project photography, milestone documentation, and content capture
· Assist with drafting and editing social media posts and company announcements
· Track engagement metrics and provide basic performance reporting
· Support recruiting marketing efforts (job postings, culture highlights, onboarding
collateral)
· Help manage online reputation by monitoring and coordinating responses to reviews and
testimonials
· Maintain organized marketing asset libraries (photos, videos, project summaries)
Culture & Communication Support
· Help maintain leadership cadence (weekly updates, staff communications, etc.)
· Assist in preparing internal messages, company announcements, and presentations
· Support company branding consistency in executive communications
· Help ensure alignment across divisions through structured communication flow
Qualifications
· 5+ years of experience as an Executive Assistant or high-level operations support
professional
· Experience supporting C-level or owner-level executives preferred
· Strong organizational and time-management skills
· Excellent written and verbal communication abilities
· High emotional intelligence and professional discretion
· Proficiency in Microsoft Office and/or Google Workspace
· Experience in construction, real estate, or professional services environments preferred
· Ability to manage multiple priorities with minimal supervision
· Experience with social media platforms and content scheduling tools preferred
· Basic understanding of marketing coordination and brand consistency
· Comfortable assisting with content creation and digital engagement