Executive assistant

Executive Assistant (Talent Acquisition Coordinator) Tampa, FL 33607 (Hybrid: 3 days in office, 2 days remote) We are looking for an ultra-organized, fast-moving Executive Assistant to become the administrative backbone of our Talent Acquisition (TA) team.

Important Note: This is not a recruiting or sourcing role. You won't be screening resumes or hunting for candidates. Instead, you will be the mastermind behind the scenes-managing complex executive calendars, orchestrating high-volume interview loops, and ensuring our hiring machine runs flawlessly.

What You'll Do Every Day:

• Master the Calendar Puzzle: Own the end-to-end scheduling of complex, multi-stage interviews (panels, executive loops, and technical assessments) across multiple time zones.
• Support TA Leadership: Provide dedicated administrative support to our TA leaders, managing their calendars, travel coordination, and expense reports.
• Pivot with Purpose: Act as the department's "air traffic controller." When an urgent hiring priority drops or an interviewer cancels last minute, you will gracefully re-arrange the pieces without breaking a sweat.
• Champion the Candidate Experience: Serve as the main point of contact for candidates during the interview phase, making sure they feel informed, prepared, and welcomed.
• Keep Us Running Smoothly: Assist with ad-hoc TA projects, maintain internal tracking spreadsheets, and ensure no detail slips through the cracks.

• Experienced: You have 3+ years of experience as an Executive Assistant or Project Coordinator (experience working alongside a HR or Talent Acquisition team is a massive plus!).
• A Scheduling Wizard: You live in Google Workspace or Microsoft Outlook and have a proven track record of managing heavy, complex calendars.
• Adaptable & Resilient: You don't get easily flustered. You can shift priorities instantly when a hiring emergency arises.
• An Elite Communicator: You are professional, warm, and clear, whether you're emailing a C-suite executive or guiding a nervous candidate through their interview day.
• Detail-Obsessed: You notice the double-booked calendar, the missing Zoom link, or the time zone mix-up before anyone else does.

• Support full-cycle recruitment efforts, including scheduling interviews, coordinating with hiring managers, and ensuring a seamless candidate experience.
• Manage applicant tracking systems and maintain accurate candidate records.
• Partner with recruiters and HR leaders to build talent pipelines and ensure timely follow-up with candidates.
• Assist with onboarding processes, background checks, and compliance documentation.
• Provide reporting and analytics to support recruitment strategies.

• 3+ years of experience in Talent Acquisition, Talent Coordination, or Executive Assistant background.
• Great knowledge of ATS/HRIS systems and proficiency with Microsoft Office/Google Suite.
• Excellent communication, organizational, and multitasking skills.
• Ability to thrive in a dynamic, fast-paced environment.

• working in a smoke free environment
• 
  Skills
• Scheduling Appointments (2 years of experience is required)
• Scheduling Interviews (2 years of experience is preferred)
• Multi-tasking (2 years of experience is required)
• Executive Assistant background (1 year of experience is preferred)
• Talent Acquisition support (2 years of experience is preferred)
• Problem Solving
• Vendor Management
• Organizational Skills
• 
  Qualifications
• Years of experience: 3 years
• Experience level: Experienced
• 
  Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
  
  Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
  
  At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
  
  Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
  
  This posting is open for thirty (30) days.