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Executive Assistant

Atrium

Tampa, FL

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JOB DETAILS
SKILLS
Administrative Skills, Artificial Intelligence (AI), Automation, Best Practices, Calendar Management, Communication Skills, Continuous Improvement, Detail Oriented, Entrepreneurship, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Finance, Financial Services, Follow Through, Genetics, Interviewing Skills, Investment Management, Leadership, Microsoft Office, Multitasking, Operational Strategy, Organizational Development/Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Process Improvement, Professional Services, Short Messaging Service (SMS), Strategic Planning, Team Player, Time Management, Travel Planning, Writing Skills
LOCATION
Tampa, FL
POSTED
Today
Client Overview:
Our client, a leader in the finance space, is looking to add an Executive Assistant to their growing team.

Salary/Hourly Rate:
$85k - $115k Annually, commensurate with experience, plus bonus eligibility.

Position Overview:
Our client is seeking an experienced Executive Assistant to provide dedicated support to the Managing Partner during an exciting period of growth. This individual will serve as a trusted business partner responsible for managing executive priorities, creating structure, and ensuring seamless day-to-day operations. This role extends well beyond calendar management and is ideal for a proactive, highly organized professional who thrives in a fast-paced environment, anticipates needs, improves processes, and enables executive leadership to remain focused on strategic initiatives.

Responsibilities of the Executive Assistant:
  • Provide comprehensive executive support to the Managing Partner.
  • Manage complex calendars, scheduling, and meeting coordination.
  • Coordinate domestic travel arrangements and expense reporting.
  • Anticipate executive needs while proactively resolving scheduling conflicts and competing priorities.
  • Develop organizational systems, workflows, and administrative best practices.
  • Draft correspondence, prepare meeting materials, and manage confidential communications.
  • Serve as a trusted gatekeeper while exercising sound judgment and discretion.
  • Coordinate with internal stakeholders to ensure timely follow-up on key initiatives.
  • Assist with office coordination, executive events, and special projects.
  • Identify opportunities to improve administrative processes and leverage technology to increase efficiency.
  • Maintain the highest level of confidentiality while handling sensitive business matters.
Required Experience/Skills for the Executive Assistant:
  • 10+ years of executive administrative support experience supporting senior executives, partners, founders, or C-suite leadership.
  • Proven ability to work independently with minimal supervision.
  • Exceptional organizational, calendar management, and time management skills.
  • Strong executive presence with outstanding written and verbal communication abilities.
  • High degree of professionalism, discretion, maturity, and sound judgment.
  • Ability to manage multiple competing priorities in a fast-paced environment.
  • Excellent attention to detail and follow-through.
  • Proficiency with Microsoft Office Suite, Concur, and executive productivity tools.
  • Experience utilizing AI workflow tools and technology to improve efficiency.
  • Self-starter with a proactive, solutions-oriented mindset.
Preferred Experience/Skills for the Executive Assistant:
  • Executive support experience within private equity, investment management, financial services, professional services, or similar fast-paced corporate environments.
  • Experience supporting entrepreneurial founders or managing partners.
  • Exposure to AI productivity tools and workflow automation.
  • Experience in improving administrative processes and implementing operational efficiencies.
  • Interest in growing into broader operational leadership or Chief of Staff responsibilities.
  • Demonstrated continuous improvement mindset and initiative.
Education Requirements:
  • Bachelor's degree is preferred but not required.
  • Relevant executive support experience will be considered in lieu of formal education.
Benefits:
  • Medical, dental, and vision.
  • 401(K) + match
  • PTO.
Job Wrapping ID: #LI-AJ3

About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy . As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 401201

About the Company

A

Atrium

Founded in 1995, Atrium is a global WBENC certified leader in Extended Workforce Management and Talent Solutions that partners with the world’s largest brands to reimagine how work gets done. Guided by our Applicant-Centric™ philosophy, we approach hiring from the perspective of the candidate. By getting to know you and listening to what truly motivates you, we build lasting relationships and find our applicants jobs they love.

COMPANY SIZE
250 to 500 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1995
WEBSITE
https://www.atriumglobal.com

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