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Administrative Jobs in Tampa, FL

Executive Assistant

TECO

Tampa, FL

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JOB DETAILS
SKILLS
Administrative Skills, Alternative Energy, Billing, Calendar Management, Check Processing, Communication Skills, Community and Social Services, Conference Management, Customer Support/Service, Diversity, Documentation, Electricity, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Federal Laws and Regulations, High School Diploma, Interpersonal Skills, Leadership, Legal, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Nonprofit, Office Equipment, Oil and Gas, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Regulations, State Laws and Regulations, Team Player, Telephone Skills, Travel Planning, Writing Skills
LOCATION
Tampa, FL
POSTED
1 day ago
Power up a career with us. Our people are our greatest investments.

Be the light to help us keep our customers connected. If you are interested in a career and not just a position, Tampa Electric is the place to be! Tampa Electric offers competitive pay, a comprehensive benefits package and opportunities for growth and development in a friendly and professional work environment. We embrace diversity and the inclusion of all. We believe our differences, unique perspectives and talents are our strengths and integral to the success of our company.

We're honored to serve approximately 780,000 customers across West Central Florida and safely provide them with clean, affordable and reliable electricity. We've been doing it for more than 100 years, and there's so much more ahead.

Join our team of energy experts as we build on that legacy through innovation, continued solar investments, cost-effective and sustainable energy solutions all while keeping top-notch customer service at the center of all we do.

Tampa Electric is a subsidiary of Emera Inc., a family of energy companies which also includes TECO Peoples Gas and New Mexico Gas Company. Emera provides energy to residential and commercial customers in the United States, Canada, and the Caribbean, with career opportunities available in all of these locations.

POSITION CONCEPT

The Executive Assistant is responsible for providing high-level administrative support to multiple Vice Presidents in Tampa Electric (currently VP Legal, VP Regulatory Affairs and VP State and Regional Affairs). This position requires handling of confidential information and documentation, and functions as an integral part of the Tampa Electric team, providing support to department directors and staff as needed. The Executive Assistant will provide the following assistance: represent the Office of the Vice Presidents on all daily work-related issues and longer-term projects. This position includes departmental coordination duties of varied scope and complexity. Duties often involve administrative projects with critical time paths.

PRIMARY DUTIES AND RESPONSIBILITIES
  1. Provide administrative support to multiple Vice Presidents in Tampa Electric.
  2. Maintain appointment calendar, answer telephone, screen and refer calls, as well as greet visitors.
  3. Prepare expense reports and review and process invoices and check requests.
  4. Open and prioritize incoming mail and deliveries and respond to general correspondence and inquiries as appropriate; distribute mail to other departments as appropriate. Ensure all written communication and telephone calls are quickly and professionally acknowledged, especially during VP's absence.
  5. Make travel and lodging arrangements as requested, including airline ticketing, hotel accommodations, ground transportation, conference registration, etc. (keep VPs informed of all details, changes, etc.)
  6. Perform and coordinate office administrative activities; schedule meetings, reserve conference rooms, arrange for refreshments, ensure conference and video set up if needed, and prepare and distribute agenda. Serve as department's event coordinator. Order and maintain supplies, as well as contact with outside vendors for maintaining and updating office equipment.
  7. Assist executives with the preparation of presentations. Pull background information and complete research as requested.
  8. Work together with other executive assistants on various projects/assignments.
  9. Perform additional duties and responsibilities as assigned by supported Vice Presidents project support for Director's and management staff.


RELATIONSHIPS

Key Internal: This position interfaces with all levels of management throughout Peoples Gas, Tampa Electric Company and TECO Energy and its subsidiaries as required to perform the above duties and responsibilities.

Key External: Ability to establish and maintain effective working relationships withother companies, contractors, suppliers, non-profit organizations, governmental agencies and others as necessary. Responsible for creating a positive "first impression" for visitors and business contacts.

QUALIFICATIONS

Education

Required: High school diploma

Preferred: Associate's degree from an accredited college and five years progressive administrative experience

Experience

Required: Minimum of 7 years of progressive administrative experience

Knowledge/Skills/Abilities (KSA)

Required: Excellent interpersonal and communication skills (verbal and written). Strong planning and organizational skills. Self-motivated and able to work independently. Exercise independent judgment and follow-up as needed. Demonstrated proficiency in MS Office including Word, Excel, PowerPoint, Outlook and the Internet.

LEADERSHIP COMPETENCIES
  • Takes Ownership and Acts with Integrity
  • Drives Operational Excellence for Customers
  • Builds Strong, Collaborative Relationships
  • Cultivates Innovation and Embraces Change
  • Thinks Strategically and Exercises Sound Judgment


#LI-SC1

TECO offers a competitive Benefits package!!

Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off* Paid Holiday time * Medical, Prescription Drug, & Dental Coverage *Tuition Assistance Program * Employee Assistance Program * Wellness Programs * On-site Fitness Centers * Bonus Plan and more!

STORM DUTY REQUIREMENTS....Please make sure to read below!!! Responding to storms will be considered a condition of employment.

TECO Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our TECO Energy customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.

TECO Energy is proud to be an Equal Opportunity Employer.

TECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.

In order to provide equal employment and advancement opportunities for all individuals, employment decisions at TECO Energy will be based on skills, knowledge, qualifications and abilities.

Pay Transparency Non-Discrimination Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

ADA policy

It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.

Application accommodations

Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed.

Pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability.

About the Company

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TECO

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