Executive Assistant

CAE

Tampa, FL

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JOB DETAILS

SKILLS

Administrative Skills, Artificial Intelligence (AI), Audiovisual, Aviation Industry, Calendar Management, Communication Skills, Computer Aided Engineering (CAE), Conference Management, Copying Machines, Customer Support/Service, Customer Training, Detail Oriented, DoD Clearance, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Fax Machines, Government, High School Diploma, Information/Data Security (InfoSec), International Operations, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Military, Office Equipment, Operational Support, Organizational Skills, PC (Personal Computer) Systems, Physical Demands, Plan Meetings, Presentation/Verbal Skills, Printers, Purchasing/Procurement, Security Clearance, Security Compliance, Simulation, Teleconferencing, Time Management, Travel Planning, Writing Skills

LOCATION

Tampa, FL

POSTED

Today

Who We Are:

CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers' training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.

CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.

CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAEmake us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer:

Comprehensive and competitive benefits package and flexibility that promotes work-life balance

A work environment where all employees are valued, respected and safe

Freedom to succeed by enabling team members to deliver, take initiatives and make decisions

Recognition, professional development, advancement and having fun!

Summary

Provides overall executive level administrative support to the Vice President & General Manager and the Chief Financial Officer. Supports the administrative needs of additional assigned Executive Leadership Team members. Candidates must exhibit a high degree of professionalism and confidence with written and verbal communication.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Enhance Executive Leadership Team's effectiveness by assisting in the day-to-day fast-paced environment, maintaining organization and attention to details

Coordinate travel arrangements and facilitate expense reports when needed

Assist in managing calendars and independently schedule appointments, arrange meetings, conferences and teleconferences

Assist in coordination of events and meetings (holiday parties, off-sites, etc) especially with the Board of Directors and the Corporate Executive Management Council

Submit security visit requests

Confident and professional interaction with internal/external customers and all levels of management.

Exercise independent judgment in selecting and interpreting information

Qualifications and Education Requirements

5+ years of experience as an executive assistant
High School graduate
Proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams) with desire to learn new software packages.
Experience with using all office equipment such as: audio/visual and teleconferencing equipment, PC Products, fax machine, copy machine, and printer

Eligible for a company-sponsored purchasing card

Organized and self-motivated with the ability to work under minimal supervision

Excellent written and verbal communication skills

Ability to prioritize and meet deadlines

Excellent customer service skills

Ability to work with confidential information

Detailed oriented and possess a high level of initiative and work ethic

Preferred Skills

Associates degree or training in Administrative Profession

Security Responsibilities

Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.

Incumbent must be eligible for DoD Personal Security Clearance.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is an on-site position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Moderate to high levels of stress, associated with technical, schedule, and customer issues

Must be able to work flexible hours and overtime as needed, including occasional weekends

Must be able to sit and operate a personal computer for long periods of time

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at hrops@caemilusa.com

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we've driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type
Regular

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at CAECarrieres-Careers@cae.com.

Data Privacy

Privacy Statement | CAE

As part of our process, we may use AI-supported tools to help review applications, with human decision-making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

About the Company

CAE

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