Executive Assistant to C-Suite

About Us

 The Role 

The Executive Assistant provides high-level administrative support to a C-Suite Executive and members of the leadership team at Fanatics Corporate. This role is a trusted business partner responsible for managing executive priorities, coordinating complex schedules and meetings, and handling confidential information with discretion and professionalism. 

The ideal candidate is highly organized, proactive, and adaptable, with demonstrated experience supporting senior executives in a fast-paced, evolving environment. This individual will build strong cross-functional relationships, anticipate needs, and help drive operational efficiency across the department. 

Responsibilities 

• Provide comprehensive executive administrative support to the C-Suite Executive, including complex calendar management, meeting coordination, and prioritization of competing requests. 

• Coordinate internal and external meetings, including executive leadership meetings, and Board and committee meetings. 

• Manage domestic and international travel arrangements, including itineraries, accommodations, transportation, and related logistics. 

• Prepare agendas, presentations, reports, correspondence, and other executive-level communications and meeting materials. 

• Process expense reports, invoices, purchase requests, and other administrative transactions in a timely manner. 

• Support department operations by maintaining organized records, tracking key deliverables and deadlines, and coordinating administrative workflows. 

• Manage highly confidential business and personnel information with sound judgment and discretion. 

• Coordinate department meetings, team events, leadership offsites, and other employee engagement activities. 

• Serve as a primary point of contact for internal and external stakeholders, providing professional, responsive, and high-quality support. 

• Provide backup support for other Executive Assistants across Fanatics Corporate as needed. 

• Support special projects and perform additional responsibilities as assigned. 

Qualifications 

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred. 

• 5+ years of executive administrative experience supporting senior executives, preferably supporting a C-suite executive. 

• Demonstrated experience managing multiple executive calendars, shifting priorities, and competing deadlines in a dynamic environment. 

• Exceptional organizational skills with strong attention to detail and accuracy. 

• Proven ability to exercise sound judgment and maintain strict confidentiality. 

• Excellent written, verbal, and interpersonal communication skills with the ability to interact effectively at all levels of the organization. 

• Strong problem-solving skills with a proactive, solution-oriented approach. 

• Ability to manage multiple priorities independently while delivering high-quality work under tight deadlines. 

• Collaborative team player with a customer-service mindset and the flexibility to adapt to changing business needs. 

• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, with the ability to quickly learn new technologies and systems. 
• Experience supporting Board of Directors activities is a plus. 

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