Description:
Position Title: Executive Assistant
Department: Administration
Reports To: Chief Executive Officer
FLSA Classification: Exempt
Job Type: Full-Time, On-Site
Schedule: Monday–Friday; flexibility required based on the CEO’s schedule and business needs. Additional Saturday work may be necessary during busy seasons.
About Piping Technology & Products (PT&P)
Founded in 1978 and based in Houston, Texas, Piping Technology & Products, Inc. (PT&P) is a leading manufacturer of engineered pipe supports and related piping system products serving the power, refining, chemical, and other critical industries. Known for fast turnaround, reliable quality, and extensive in-house capabilities, PT&P remains committed to innovation, service, and long-term partnerships.
Position Summary
The Executive Assistant to the CEO provides high-level, confidential support across the CEO’s business, investments, professional, and personal priorities. This highly visible role requires exceptional judgment, organization, discretion, and follow-through. The successful candidate will anticipate needs, manage competing priorities, communicate professionally with internal and external stakeholders, and serve as a dependable problem-solver in a fast-paced executive environment.
Key Responsibilities
- Manage the CEO’s complex calendar, appointments, meetings, and email communications; proactively identify conflicts and changing priorities.
- Coordinate domestic and international travel, including detailed itineraries, transportation, accommodations, and related logistics.
- Prepare, edit, and organize correspondence, presentations, reports, meeting materials, and other executive documents.
- Maintain business, investment, and personal task lists; monitor deadlines, track action items, and ensure timely follow-through.
- Conduct research, compile data, and prepare concise briefs to support business, investment, travel, and other executive decisions.
- Collect, track, and organize confidential investment and financial documentation, including K-1s and related records.
- Assist with drafting and synthesizing investor updates, communications, and supporting materials.
- Serve as a trusted liaison between the CEO and leadership teams, employees, investors, business partners, and other stakeholders.
- Coordinate with leadership teams to maintain alignment, advance priorities, and support completion of key projects and initiatives.
- Plan and coordinate logistics for professional, personal, and family meetings, events, and special projects.
- Provide local, in-person personal support and errands as needed while exercising sound judgment and strict confidentiality.
- Handle sensitive information with the highest level of discretion, professionalism, and integrity.
Requirements:
Required Qualifications
- Seven or more years of progressive administrative experience, including direct support to a CEO or other C-suite executive. A minimum 7 -15 years’ experience preferred.
- Exceptional organizational, time-management, prioritization, and multitasking skills.
- Excellent written and verbal communication skills with professional telephone and email etiquette.
- Advanced proficiency in Google Workspace, Microsoft Suite, and capable of learning and using modern productivity and collaboration tools preferred.
- Intermediate - Advanced level of experience with Chat GPT & Claude preferred.
- Must be comfortable using AI as a thought partner to learn and assist with CEO projects.
- Preferred experience on Agentic Work Flows.
- Demonstrated resourcefulness, accuracy, sound judgment, and ability to solve problems independently.
- Ability to remain composed, responsive, and highly dependable in a fast-paced, high-pressure environment.
- Strong interpersonal awareness, empathy, and ability to respond appropriately to people and situations.
- Bachelor’s degree preferred; equivalent executive-support experience will be considered.
- Must be based in the Houston area and able to work on-site at 3701 Holmes Road, Houston, TX 77051.
- Must have reliable transportation to handle CEO’s personal needs.
- Must be willing to answer work phone after hours and on weekends if necessary.
Ideal Candidate
The ideal candidate is proactive, polished, personable, team-oriented, intellectually curious, and committed to excellence. This individual takes ownership, anticipates needs, protects confidentiality, and consistently brings order and follow-through to complex and varied priorities. Must be very energic and have ambition to serve as a true business partner to the CEO. Must be motivated to support and help CEO with all needs.