We are seeking an experienced Executive Assistant to manage the CEO's office, protect the CEO's time, and coordinate executive-level communications and meetings with discretion and precision.
Responsibilities
Calendar & inbox management
- Manage the CEO's complex calendar, prioritize meetings, and resolve scheduling conflicts to protect the CEO's time
- Triage the CEO's inbox by prioritizing and flagging messages, drafting or sending authorized responses, and scheduling follow-ups
- Anticipate scheduling issues and implement proactive solutions to prevent disruptions
Travel & expenses
- Arrange domestic and international travel itineraries and logistics
- Prepare and reconcile accurate expense reports and travel documentation
Meetings, materials & follow-up
- Prepare meeting agendas and assemble required materials
- Capture action items during meetings and track follow-up to completion
- Draft, proofread, and format correspondence, reports, presentations, and CEO-facing materials
Confidentiality, records & systems
- Maintain confidential files, records, and databases and handle sensitive information with discretion
- Ensure organization and version control for executive documents and records
Team support & process improvement
- Provide guidance to administrative team members to standardize processes and improve workflow efficiency
- Support employee engagement and development initiatives that align with company values and strategic goals
Events & company communications
- Coordinate company events and CEO-involved employee communications to ensure messaging aligns with company values
- Draft, proofread, and edit CEO-facing communications, memos, and announcements
Qualifications
- Five or more years of executive or C-suite support experience
- Strong calendar and travel management skills with ability to prioritize under pressure
- Excellent written and verbal communication skills; experience preparing executive-level materials
- Demonstrated discretion handling confidential information
- Strong organization, follow-through, and problem-solving skills
- Proficiency with Microsoft Office and common calendar and expense systems
- Ability to build effective relationships with senior leaders and external partners
- Willingness to work occasional extended hours and travel as needed
Schedule: Full-time, On-site
Salary: $35-$47/ Hour
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