Executive Assistant to CEO

Executive Assistant to CEO & Chief of Staff 

San Francisco, CA (Onsite) | $120,000 – $150,000 Base Salary 

Our client, a rapidly growing entertainment technology company, is seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO and Chief of Staff. This is a unique opportunity to operate at the center of a fast-paced, creative business, partnering closely with executive leadership while helping drive day-to-day operations and strategic initiatives. 

The ideal candidate thrives in high-growth environments, anticipates needs before they arise, and can effortlessly juggle competing priorities with professionalism, discretion, and attention to detail. This role requires a strong sense of urgency, exceptional communication skills, and the ability to remain calm and effective under pressure. 

This position is fully onsite in downtown San Francisco and requires flexibility to provide support outside traditional business hours when needed. 

What You'll Do 

• Provide comprehensive executive support to the CEO and Chief of Staff, managing complex calendars, scheduling, and shifting priorities. 
• Anticipate executive needs and ensure leaders are prepared for meetings, presentations, events, and key business engagements. 
• Coordinate domestic and international travel arrangements, including detailed itineraries, transportation, accommodations, and expense reporting. 
• Serve as a trusted liaison between executive leadership, internal teams, artists, clients, investors, and external partners. 
• Draft, edit, and manage correspondence, presentations, and other communications with a high degree of professionalism and accuracy. 
• Coordinate meetings, conference calls, and virtual events, ensuring seamless execution and follow-up. 
• Track projects, deadlines, and deliverables, proactively identifying conflicts and adjusting priorities as needed. 
• Maintain confidential records, files, and sensitive information with the utmost discretion. 
• Support meeting preparation, presentations, and special projects while assisting with occasional technical and logistical troubleshooting. 
• Take ownership of ad hoc projects and contribute wherever needed with a positive, solutions-oriented mindset. 

What We're Looking For 

• 4+ years of Executive Assistant experience supporting senior executives in fast-paced, high-performance environments. 
• Experience within entertainment, media, creative industries, technology, venture capital, startups, or similarly dynamic organizations preferred. 
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously. 
• Strong written and verbal communication skills, with a polished and professional executive presence. 
• Outstanding attention to detail, judgment, and follow-through. 
• High degree of discretion and experience handling confidential and sensitive information. 
• Resourceful, adaptable, and proactive with a strong sense of ownership and accountability. 
• Comfortable interacting with senior executives, creatives, artists, high-profile individuals, and external stakeholders. 
• Proficiency in Microsoft Office Suite and other productivity tools; quick to learn new systems and technologies. 
• Ability to thrive under pressure, meet tight deadlines, and navigate changing priorities with ease. 
• Flexibility to accommodate occasional evening and weekend support when business needs arise. 
• Based in the San Francisco Bay Area or willing to relocate. 
• Willingness to travel as needed. 

This is an exciting opportunity for a motivated Executive Assistant who enjoys working alongside executive leadership, thrives in a collaborative creative environment, and wants to make a meaningful impact within a high-growth organization. 

Compensation & Benefits 

$120,000 – $150,000 base, depending on experience 

• Comprehensive benefits package 

• Opportunity to work closely with senior leadership in a high-growth company 

• High-visibility role with strong exposure to artists, executives, and industry leaders 

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.