Executive Assistant to Division VP Deputy Director II

PRIMARY PURPOSE

CNAs Operational Warfighting (OPS) division and the Regional, Strategy and Policy Analysis (RSP) division are hiring. We are seeking two Executive Assistants to support the Vice President of each respective division.

The Executive Assistant acts as a trusted partner to provide comprehensive administrative and operational support to the Division VP/ Director and Division Leadership. This role will be responsible for managing day-to-day activities, improving administrative business processes, and ensuring the Division VP/ Directors time and resources are optimized for the successful execution of the Divisions mission. This role requires a high level of discretion, professionalism, autonomy, and entrepreneurial approach.

CNA fosters an inclusive culture that values diverse backgrounds and perspectives. Our flexible and engaging work environment encourages iterative and creative collaboration at every stage of the problem solving process. Our employees are committed to helping clients develop effective solutions to better manage their programs through scientific, data-driven approaches. We are looking for creative and innovative individuals to help carry out our mission.

JOB DESCRIPTION AND/OR DUTIES

1. Maintain a partnership with the Division VP/ Director to protect the executive's time, manage crucial information, and ensure daily operations run smoothly so that leadership can focus on strategic issues. Anticipate the Division VP/ Director's needs and proactively address potential challenges or opportunities.

2. Provide overall administrative support to Division Vice President, Division Deputy and/or Research Program Director., including maintaining informational databases and files, managing calendar and assisting with time management and prioritization of tasks.

3. Maintain awareness of Division priorities to ensure effective time management and compliance with deadlines, deliverables, and production standards.

4. Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.

5. Analyze and improve administrative business processes and workflows.

6. Provide direction and mentor junior administrative staff, including workload management.

7. Build and maintain strong relationships with internal teams, external partners, and other stakeholders.

8. Coordinate executive interactions with many high-level individuals including foreign dignitaries, flag officers, and corporate management staff.

9. Make extensive national and international travel arrangements, including orders and security clearances and prepare expense vouchers.

10. Plan and organize logistics for conferences and other major events.

11. Perform other duties as assigned.

JOB REQUIREMENTS

1. Education: Bachelors degree or equivalent combination of education and/or work experience.

2. Experience: Minimum of 5 years high level administrative experience, including conference planning.

3. Skills:

• Microsoft Office
• Strong oral and written communication skills, organizational skills and technical skills
• Detail oriented
• Knowledge of Naval and Marine Corps terminology
• Ability to work under pressure and complete a wide variety of assignments with little or no supervision while showing tact and initiative
• Ability to anticipate and solve problems
• Flexibility in dealing with changing priorities and willingness to work extra hours when needed
• The in-depth knowledge of CNA policies and procedures or ability to learn them quickly.

4. Other: Must be able to obtain and maintain a security clearance.

5. Remote/Hybrid Work Eligibility: This position is eligible for telecommuting or hybrid work arrangements at the discretion of the Supervisor. Employees may be required to work at CNA headquarters or other work locations resulting in changes to the scheduled telecommuting or hybrid work arrangements.

CNA offers competitive salaries and a comprehensive benefits package, which includes health, dental, and vision insurance, life and disability insurance, and a 403(b) retirement plan with employer matching. Additionally, we provide generous paid time off programs to promote a health work-life balance. Eligibility for these benefits varies based on employment classification.

CNA is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service and protected veterans, or other non-merit based factors. In addition to federal legal requirements, CNA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. These protections extend to all terms and conditions of employment, including recruiting and hiring practices, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training and career development programs. For more information about EEO protections, please view the EEO is the law posters here: "EEO is the Law" Poster", "EEO Poster Supplement". The pay transparency policy is available here: Pay Transparency Nondiscrimination Poster. To be considered for hire, all individuals applying for positions with CNA are subject to a background investigation. For positions requiring access to classified information, U.S. citizenship is required. Individuals will also be subject to an additional government background investigation, and continued employment eligibility is contingent upon the ability to obtain and maintain an active security clearance.