Executive Assistant To Executive Director

BASIC FUNCTION:

The Executive Assistant will work directly with the Executive Director and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment.

JOB DUTIES

· Acts as the administrative point of contact between ED and internal/external demands.

· Undertakes the tasks of receiving calls, taking messages, and routing correspondence.

· Handles executives’ requests and queries promptly and appropriately.

· Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, initiating telecommunications.

· Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

· Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

· Maintains confidence and protects operations by keeping confidential information.

· Prepares reports by collecting and analyzing information.

· Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.

· Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, verifying receipt of supplies.

· Ensures operation of equipment by completing preventive maintenance requirements, following manufacturer’s instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.

· Other duties as assigned by the Executive Director.

SKILLS REQUIRED

· Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.

· Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.

· Strong organizational, schedule management, project management, and problem-solving skills with impeccable multi-tasking abilities.

· Exceptional interpersonal skills.

· Friendly and professional demeanor.

CAAWC is a non-profit organization on the front line of the war on poverty. CAAWC is a one-stop center where low and moderate income families can access many specialized services designed for those in need. Part of the statewide Connecticut Association for Community Action, CAAWC serves 25 cities and towns in Fairfield and Litchfield Counties, and has the hands-on expertise to effectively assist families facing barriers to self-sufficiency. Each year, CAAWC helps more than 15,000 people.

CAAWC’s vast offerings of services cover not only “the 4 H’s” (health, heat, hunger and housing), but also needs including childcare, job training, income tax assistance, and early childhood education. Since 1965, CAAWC has proudly led the way in helping clients move out of poverty, improving clients’ lives and the quality of the life of the whole community.