Executive Assistant to Founder – Full Time

Location: San Francisco 

Overview

We are seeking a highly organized and proactive Executive Assistant to support a senior executive in a fast-paced, high-growth environment. This role serves as a critical partner in managing daily operations, communication, and priorities, enabling the executive to focus on high-impact work. The ideal candidate thrives in dynamic settings, exercises sound judgment, and takes full ownership of responsibilities

Key Responsibilities Calendar & Scheduling

• Manage complex, high-volume calendar scheduling, including prioritization, conflict resolution, and meeting preparation
• Coordinate multi-stakeholder meetings across internal teams and external partners
• Ensure all meetings are supported with agendas, materials, and relevant context

Inbox & Communication

• Triage and manage inbox communications with a strong sense of urgency and organization
• Draft clear, professional communications on behalf of the executive
• Route requests and follow-ups to appropriate stakeholders (Travel & Events)
• Coordinate end-to-end travel arrangements, including flights, accommodation, and detailed itineraries
• Support planning and execution of meetings, offsites, and events (Operations & Project Support)
• Assist with special projects, ensuring timelines and deliverables are met
• Maintain organized documentation, workflows, and internal systems
• Support recurring business operations such as weekly meetings and quarterly planning cycles
• Monitor and provide insights on time management and priority alignment

Qualifications Required

• Proven experience supporting senior executives in a fast-paced environment
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities with efficiency and accuracy
• Proficiency with modern productivity tools (e.g., calendar, communication, and collaboration platforms)
• Comfortable leveraging AI tools to improve efficiency and workflows (preferred)
• Experience coordinating with external stakeholders such as investors or board members
• Familiarity with healthcare or technology environments
• Experience creating standard operating procedures (SOPs) or internal documentation

What Success Looks Like

• Proactive ownership of responsibilities with minimal oversight
• Clear, concise, and professional communication
• Strong follow-through and timely execution
• Ability to anticipate needs and solve problems independently
• Effective prioritization in a fast-moving environment

Benefits & Perks

• Competitive compensation and potential equity
• Professional development opportunities
• Health, dental, and vision coverage
• Flexible paid time off
• Wellness and commuter benefits
• Retirement savings options

Work Environment

This role is ideal for someone who enjoys working in a dynamic, high-growth setting and is interested in expanding into broader operations or strategic support roles over time