Artificial Intelligence (AI), Business Operations, Business Support, Communication Skills, Conflict Resolution, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Follow Through, Healthcare, Multitasking, Operational Communications, Operational Support, Operations, Operations Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Standard Operating Procedures (SOP), Standards Development, Time Management, Travel Planning, Writing Skills
San Francisco Bay Area, CA
Executive Assistant to Founder – Full Time
Location: San Francisco
Overview
We are seeking a highly organized and proactive Executive Assistant to support a senior executive in a fast-paced, high-growth environment. This role serves as a critical partner in managing daily operations, communication, and priorities, enabling the executive to focus on high-impact work. The ideal candidate thrives in dynamic settings, exercises sound judgment, and takes full ownership of responsibilities
Key Responsibilities Calendar & Scheduling
- Manage complex, high-volume calendar scheduling, including prioritization, conflict resolution, and meeting preparation
- Coordinate multi-stakeholder meetings across internal teams and external partners
- Ensure all meetings are supported with agendas, materials, and relevant context
Inbox & Communication
- Triage and manage inbox communications with a strong sense of urgency and organization
- Draft clear, professional communications on behalf of the executive
- Route requests and follow-ups to appropriate stakeholders (Travel & Events)
- Coordinate end-to-end travel arrangements, including flights, accommodation, and detailed itineraries
- Support planning and execution of meetings, offsites, and events (Operations & Project Support)
- Assist with special projects, ensuring timelines and deliverables are met
- Maintain organized documentation, workflows, and internal systems
- Support recurring business operations such as weekly meetings and quarterly planning cycles
- Monitor and provide insights on time management and priority alignment
Qualifications Required
- Proven experience supporting senior executives in a fast-paced environment
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple priorities with efficiency and accuracy
- Proficiency with modern productivity tools (e.g., calendar, communication, and collaboration platforms)
- Comfortable leveraging AI tools to improve efficiency and workflows (preferred)
- Experience coordinating with external stakeholders such as investors or board members
- Familiarity with healthcare or technology environments
- Experience creating standard operating procedures (SOPs) or internal documentation
What Success Looks Like
- Proactive ownership of responsibilities with minimal oversight
- Clear, concise, and professional communication
- Strong follow-through and timely execution
- Ability to anticipate needs and solve problems independently
- Effective prioritization in a fast-moving environment
Benefits & Perks
- Competitive compensation and potential equity
- Professional development opportunities
- Health, dental, and vision coverage
- Flexible paid time off
- Wellness and commuter benefits
- Retirement savings options
Work Environment
This role is ideal for someone who enjoys working in a dynamic, high-growth setting and is interested in expanding into broader operations or strategic support roles over time